• Torrance, California
• Other-Manufacturing
• $25~$29 per hour
• Full Time regular employee
•  8:00 - 17:00

Job Description

Position
HR Coordinator

Summary
A Japanese Manufacturer, located in Torrance, CA, is seeking a detail-oriented and experienced HR Coordinator/Administrative Support professional to join their team. The ideal candidate will play a crucial role in HR functions, providing support to management in recruitment, hiring, terminations, and various human resources-related activities. Additionally, the candidate will handle administrative responsibilities, ensuring the smooth operation of the office and supporting various tasks such as document translation, vendor management, and event coordination. The successful candidate must be adept at handling payroll processes, maintaining employee records, and enforcing company procedures and policies. Strong communication skills, proficiency in English, and a proactive approach to office management are essential for success in this role.

Essential Duties

HR Coordination

• Supports Management with recruiting, hiring, terminations and other human resources related actions; prepares and coordinates documentation.
• Creates and maintains employee personnel files/folders and related documents.
• Conducts new hire orientation. 
• Supports Management with performance review and termination processes. 
• Supports Management in processing payroll; compiling hours worked, time off, deductions, employee status change; forwarding the complied data to a payroll company.
• Administers the Company’s insurance programs; processes enrollment application, contacts insurance company for employees as needed; reviews and approves all invoices; assists employees with questions; provides census reports to the insurance company etc. under the direction of Management. 
• Administers 401(k) plan by coordinating with third party administrators; maintains employee records; assists employees with questions, loan requests, withdrawals and enrollment; completes all filing and testing requirements.
• Collects time off requests from employees and maintaining paid time off balance reports.
• Ensures that company procedures and policies are enforced and observed under the direction of Management.
• Processes/Supports payrolls as necessary.
• Updates each subsidiary’s JP expats payroll process worksheet.

Administrative Support

• Maintains office supplies; refills supply as necessary.
• Maintains Corporate information, company assets include corporate registration and bylaws, company car records, and IT assets such as Company provided computers, monitors and mobile phones.
• Maintains vendors, services, and subscriptions by developing lists and managing renewals.
• Orders business cards.
• Develops and maintains physical and digital documents filing system.
• Performs English/Japanese document translations such as mid-term plan, budget plan, monthly/weekly report, and any documents requested from Headquarter to communicate in the US as necessary. Precise translation including nuances of the Headquarters' request, especially from Japanese to English, is expected. Produces and distributes correspondence memos, letters, and forms.
• Verifies and matches vendor invoices for AP enters transactions into the system.
• Maintains corporate credit cards including transaction data entry.
• Arranges hotel, airline, rental car, taxi, and restaurant reservations for Management and guests from abroad. Organizes and schedules meetings and appointments, makes meeting memos.
• Assist management of Company's insurances such as liability, property, auto, workers compensations, etc. Maintains those documents.
• Support visitor accommodation including booking, scheduling, and attending.

Office Administration

• Maintains office equipment and arranges for repairs as necessary.
• Checks mailbox, sorts and distributes mails. Sends out letters or packages. Answers and directs telephone calls; takes or transfers messages as necessary.
• Performs reception duties for incoming guests. Greets visitors and directs them to designated personnel; provides general support to visitors.
• Arranges the Company's events such as exhibition support and Christmas party, Consolidated meeting, Volunteer activities.
• Supports Management to plan and change office layout. Communicates with vendors.
• Communicates with building management to request service for repair, replacement and adjustment of lights, AC and other office facilities, parking, equipment, access control.
• Suggests Management for office improvement ideas.
• Train employees regarding office rules and asset management including IT assets.
• Runs company errands when necessary.

Other & Miscellaneous

• Seeks continuous improvement, more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by Management. 
• Maintains high ethical standards in the workplace.
• Reports all irregular issues and problems to Management for solution.
• Maintains good communication with other Managers, staff & outside contacts.
• Complies with all company policies and procedures.
• Responsible for maintaining a clean and safe working area.

Working Hours, Working style
Monday-Friday, 8:00 am - 5:00 pm

Location
Torrance, CA

Salary, Benefit
$25~$29/hr

Holidays
Major US holidays, Weekends

Qualifications

• Associate degree (A.A.) from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and related experience.
• A minimum of 1-2 year of relevant experience is required.
• Business proficiency in English.
• Business proficiency in Japanese is a considered a plus.
• Ability to collaborate effectively in a team and work independently is essential.
• Excellent planning and organizational skills.
• Effective communication and presentation skills.
• Experience and knowledge in payroll and general affairs are considered a big plus.

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