• Madison, AL, Alabama
• Manufacturing
• 70000
• Full Time regular employee
•  8
•  New

Job Description

Position
Executive Administrative Assistant

Summary
​​​​​​​Executive Administrative Assistants play a crucial role in supporting high-level executives,
helping them manage their day-to-day tasks, and ensuring the smooth operation of the
organization. The executive administrative assistant role is essential for supporting the
executive's productivity. They must be highly organized, detail-oriented, professional, and able
to manage competing demands efficiently.

Essential Duties

• ​​​​​​​Manage the executive’s schedule by organizing meetings, appointments, and travel.
• ​​​Manage incoming and outgoing communication, including phone calls, emails, and correspondence.
•  ​​​​​​Organize and manage travel arrangements, including flights, accommodations, and transportation.
•  ​​​​​​​Organize and prepare materials for meetings, conferences, and events.
•  ​​​​​​​Manage documents, files, and records for easy access and compliance.
•  ​​​​​​​Assist with the management and tracking of projects the executive is involved in.
•  ​​​​​​​Handle and track expenses, budgets, and financial reports.
•  ​​​​​​​Function as a liaison between the executive and clients or other external parties.
•  Use various tools and software to streamline operations.
•  ​​​​​​​Effectively manage time and prioritizing tasks for the executive.
•  ​​​​​​​Manage sensitive information with care and confidentiality.
•  ​​​​​​​Represent the executive in meetings, phone calls, and written communication.

Working Hours, Working style
​​​​​​​8:00 – 17:00 Monday to Friday 
On-site

Working Location
​​​​​​​Madison, AL

Salary/ Benefit
70K-90K

 ​​​​Comprehensive healthcare and wellness plans
401K Savings Plan featuring a company match.
Paid Holidays and Paid Time Off
Child Care Assistance Program
Relocation Assistance (if applicable)

Holidays

Qualifications

• ​​​​​​​Fluent communication skills in both English and Japanese.
• Ability to maintain strict confidentiality.
• Strong schedule and time management skills.
• Intermediate proficiency in Microsoft Excel, Word, and PowerPoint
• Ability to multitask and manage multiple priorities effectively
• Excellent customer service skills with a high level of professionalism and hospitality

Apply Now