• Livonia, Michigan
• Manufacturing
• 45k-60K
• Full Time regular employee
•  8 hours work + 1 hour lunch(No pay)/day
•  New

Job Description

Position
Administrative and Sales Support​​​​​​​

Summary
​​​​​​​Conduct general affairs of the office, including sales and executive support, and manage inventory.​​​​​​​

Essential Duties
[General Affairs]
• Answer and transfer phone calls, screening when necessary.
• Welcome and direct visitors and clients.
• Maintain filing systems as assigned.
• Maintain office supplies and coordinate maintenance of office equipment.
• Respond to and resolve administrative inquiries and questions.
• Coordinate and schedule travel, meetings, and appointments for managers or supervisors.
• Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.
• Prepare agendas and schedules for meetings.
• Record and distribute minutes or other records for meetings.
• Maintain a system for recording expenses and the use of petty cash.

[Sales Support]
• Manage sales tracking tools and report on important information.
• Process sales orders, quotations, purchase orders, invoices, etc.
• Maintain an accessible and organized filing system for sales and administrative staff.
• Compile daily lists of leads and delegate them to sales team associates.
• Answer customer inquiries, schedule meetings and sales appointments, and follow up with customers about their order status.
• Manage customer accounts and follow up with customers.

[Executive Assistant]
• Provide high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

[Inventory Management]
• Maintain an accurate running inventory.
• Enter purchase order data in the inventory control system.
• Accept, verify, inspect, and record all deliveries according to policy.
• Handle complaints related to shipments; notify supervisor of any shipping or receiving issues.

[Other]
• Perform other related duties as assigned.
Physical Requirements / Work Environment Requirements
While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to talk, stand, walk, and use hands.

Working Hours, Working style
8 hours work + 1 hour lunch(No pay)/day
on-site

Woking Location
Livonia, MI. 48150

Salary/Benefit
45k-60k
Entry level　45k～50k
Mid level 50k～60k

Holidays
Saturday, Sunday, Holiday

Qualifications
​​​​​
1. Education / Work Experience
• High school diploma or general education degree (GED)
• 1 to 3 years of customer service or sales experience.

2. Attributes/skills:
• Must be professional, flexible, detail oriented, and self-motivated with a high level of initiative.
• Strong communication skills and basic math skills are required.
• Native level English language skills for both oral and written communication.
• Computer skills, including experience with Microsoft Word, Excel and PowerPoint.
• Ability to multi-task and prioritize assignments.
The above job description identifies the essential job functions and skills needed by the employees assigned to this position. This job description is not intended to be a complete and exhaustive list of all of the responsibilities, tasks, and skills required. The information contained herein is subject to change at the company's discretion at any time and should in no way be construed as an employment contract.
 

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