• New York, New York
• Medical Organization
• 52k
• Full Time regular employee
•  8:30-7:00
•  New

Job Description

Position
Medical Receptionist / Administrative Staff  ​​​​​​​Japanese bilingual​​​​​​​

Summary
​​​​​​​This role involves managing patient reception and insurance verification with precision, as well as ensuring the proper completion and collection of medical questionnaires. In addition to handling billing and payment processing, you will manage phone inquiries and appointment scheduling. We value individuals who take care in guiding each patient, striving to maintain a smooth and welcoming environment for every visitor.

Essential Duties
​​​​​​​■ Appointment Managemen

• Handling appointments: Managing bookings, changes, and cancellations; adjusting and coordinating the overall schedule.
• Chairside allocation: Managing the distribution and assignment of treatment chairs/rooms to optimize patient flow.

■ Medical Billing & Administration

• Data entry: Inputting treatment details and navigating Electronic Medical Records (EMR) or Electronic Dental Records.
• Insurance claims (Recept): Preparing and processing medical insurance claim forms (recepts).
• Documentation: Creating and managing various medical forms and administrative documents.

■ General Office & Clerical Tasks

• Administrative support: Basic PC operations, organizing documents, and filing.
• Inventory management: Ordering supplies and tracking stock levels for medical and office equipment.
• Content creation: Designing and producing in-clinic notices, posters, and informational materials.
• Environmental maintenance: Assisting with cleaning and ensuring a comfortable, well-maintained clinic environment.

Working Hours, Working style
​​​​​​​5 days a week from Mon to Sat
Full-time shift between 8:30am and 7:00pm depending on a day

Working Location
Harrison NY

Salary/Benefit
​​​​​​​$25/hr
​​​​​Medical insurance, sick leave (SL), paid time off (PTO), employee discount on dental treatment, and commuting expenses covered (Metro-North and Uber; excluding subway)

Holidays
Sundays / National Holidays

Qualifications
​​​​​​​Bilingual proficiency in Japanese and English (spoken and written)
Previous administrative experience (medical office experience preferred)
Customer service experience with strong interpersonal skills
Basic computer skills and familiarity with office software
Strong organizational skills and attention to detail
Ability to multitask in a fast-paced environment​​​​​​​

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