• Cerritos, California
• Entertainment
• $76K~$81K
• Full Time regular employee
•  9:00 - 18:00
•  New

Job Description

Position
Recruiting Admin Manager

Summary
Our client is seeking an experienced Recruiting Admin Manager to oversee end-to-end recruitment operations for new and existing store locations. This role serves as the primary owner of ADP Onboarding administration, recruiting data management, and company-wide travel operations.

The Recruiting Admin Manager leads a team of recruiters and administrative staff, ensures compliance with federal and multi-state employment laws, and proactively identifies and mitigates operational and compliance risks related to hiring, onboarding, and business travel. This position works closely with HR, Legal, Payroll, IT, Finance, and Operations to drive efficiency, cost control, and process improvements while delivering a compliant and positive candidate and new-hire experience.

Essential Duties

ADP Onboarding Administration

• Manage and administer ADP Onboarding processes

• Configure, manage, and monitor onboarding tasks, forms, and consent documents

• Track onboarding completion status and follow up on outstanding items

• Identify system or process gaps and recommend improvements within ADP

HR Systems and Recruiting Data Management

• Maintain accurate candidate and employee data within ADP and related systems

• Ensure data integrity, consistency, and timely system updates

• Prepare and submit recruitment and onboarding reports to internal stakeholders and external vendors

• Provide biweekly reporting to the reporting manager

Multi-State Hiring Compliance and Risk Management

• Research and maintain up-to-date knowledge of state-specific hiring and onboarding requirements

• Ensure compliance with company policies and all applicable federal, state, and local employment laws

• Identify legal, compliance, and operational risks related to recruitment, onboarding, and travel

• Implement proactive risk mitigation and process improvements in partnership with HR and Legal

Company-Wide Travel Operations and Cost Management

• Oversee company-wide travel operations including flights, hotels, rental cars, and related services

• Manage travel vendors, contracts, and rate negotiations

• Oversee corporate credit card usage, invoice review, reconciliation, and approvals

• Maintain accurate travel documentation, reporting, and audit readiness

• Prepare regular travel spend and utilization reports for management

• Drive cost-reduction initiatives and process improvements related to travel

• Audit and collect invoices related to corporate credit card usage

People Management and Leadership

• Manage, coach, and develop recruiters and administrative staff

• Set clear expectations, manage workloads, and provide ongoing performance feedback

• Support training, professional development, and succession planning

• Conduct regular team meetings to reinforce expectations and best practices

• Foster a collaborative, accountable, and high-performing team environment

Administration and Cross-Functional Support

• Oversee job postings across multiple platforms including ZipRecruiter, Indeed, Betterteam, LinkedIn, company website, AppyHere, and ADP

• Lead resume screening and coordinate in-person and video interviews

• Coordinate business travel for recruitment, training, and store openings, including extended trips of 2 to 3 weeks when needed

• Prepare and submit travel expense reports and payment requests

• Submit monthly progress reports on assigned initiatives and operational tasks

• Communicate business information clearly with cross-functional teams

Working Hours, Working style
9:00~18:00

Woking Location
Cerittos,CA 

Salary/Benefit
$76K~$81K (Exempt)
Medical, Dental, Vision, 401K, PTO

Holidays
Saturdays, Sundays and holidays

​​​​​​​*This role requires regular weekend work and may include work on holidays based on business needs.

Skills and Qualifications
​​​​​​​

• Bilingual in Japanese and English

• 3 to 5 years of recruiting experience, including supervisory or management experience

• Experience with multi-location, retail, or hospitality hiring preferred

• Strong communication, organization, and multitasking skills

• Knowledge of labor laws, compliance, and onboarding best practices

• Experience using ATS, Microsoft Office, and Google Workspace

• Analytical and problem-solving mindset with experience improving processes

• Ability to coach teams, manage vendors, and travel as needed

Apply Now