• Houston, Texas
• Oil/ Coal Products
• 65K - 85K
• Full Time regular employee
•  9:00-18:00

Job Description

Office Manager (Executive Assistant & Office Administrator)　

Summary
The Office Manager will be responsible for overseeing the daily administrative functions of the office, managing office supplies, coordinating with vendors, and ensuring a well-functioning and productive work environment. Additionally, he or she will be supporting the team for the business development activities. The ideal candidate is a self-starter with excellent communication and organizational skills.

Responsibilities:

• Administrative support: Schedule and organize meetings, conferences, and lunches, ensuring all logistics are handled efficiently.
• Assist with document preparation, including formatting and editing in MS Word, Excel and PowerPoint.
• Reporting and working with management to improve office operations and procedures.
• Develop and implement organized filing systems.
• Serve as the point of contact for employees, supporting them for their administrative needs.
• Conduct research and gather information as the management needs. (support for biz dev activities by connecting people and researching.)

1.            Office Management:

• Oversees the office’s day-to-day operations, including managing supplies, facilities, and vendors to ensure a clean, functional, and efficient working environment.
• Maintain a clean and organized office environment, ensuring all health and safety standards are met.
• Coordinate all aspects of meeting logistics, including preparation of agendas, briefing materials, and follow-up actions.
• Arrange and manage all travel logistics, including transportation, lodging, and itineraries for both local and out-of-state events.
• Management of travel expenses for executive team.
• Act as the main point of contact for building management and external vendors (suppliers, service providers, etc.).
• Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
• Greet and assist onsite guests.
• Support with the organization of office and customer events.
• Perform all other office tasks.

2.            Business Development Support:

• Assist in the development and execution of business strategies and marketing initiatives.
• Arrange and prepare contents for booth at exhibitions and conferences.
• Prepare and maintain documents, reports, and presentations as required.
• Support all other business development tasks.

3.            GA/HR/Accounting Support

• Support General Affairs and Human Resources by coordinating with GA and HR managers.
• Assist with HR functions such as onboarding new employees.
• Support the accounting team with invoicing, expense tracking, and other administrative financial tasks.

Qualifications:

• Previous experience in office administration or other related fields,
• Excellent organizational and multitasking abilities with keen attention to detail.
• Experience in Executive Assistant preferred
• Effective communication skills, both written and verbal.
• Highly organized and detail-oriented
• Basic knowledge of HR principles and practices (HR experience is a plus).
• Team player capable of working in a way that reflects the firm’s core values and principles
• Advanced computer skills using Microsoft Office suites: Word, Excel, PowerPoint and Outlook
• Strong attention to detail and problem-solving skills
• Experience or interest in business development or related fields is a plus.

EDUCATION:
Bachelor’s degree
Salary & Benefits:
65K~85K, Health, Vision, Dental, PTO, Sick Leave and 401K

 

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