• Houston, Texas
• Transportation/ Logistics
• 40K
• Full Time regular employee
•  9:00~17:00

Job Description

Position: Administrative Assistant

Location: Houston, Texas

Salary & Benefits: 401K, Health Insurance, PTO, Sick Leave 

Job Summary:
Japanese Maritime Company is seeking an Administrative Assistant. 

The Administrative Assistant supports the day-to-day operations of the company, ensuring smooth communication and efficient administrative processes. This role involves managing schedules, maintaining records, and providing logistical support to ensure smooth and effective business operations.

Key Responsibilities:

Administrative Support:
•    Manage and maintain management’s schedules, including arranging meetings, appointments, and travel itineraries.
•    Prepare and edit correspondence, reports, presentations, and other documents.
•    Handle incoming and outgoing communications, including emails, phone calls, and mail.
•    Organize and maintain physical and electronic files and records.
•    Ship Operation Schedule Management 
•    Data entry 

Office Management:
•    Ensure the smooth operation of office equipment and order supplies as needed.
•    Coordinate office activities and operations to secure efficiency and compliance with company policies.
•    Assist in the preparation of regularly scheduled reports.
•    Support budgeting and bookkeeping procedures.

Communication and Coordination:
•    Act as the point of contact between the company, clients, and external partners.
•    Coordinate and communicate with various departments within the company to ensure aligned operations.
•    Schedule and organize meetings, conferences, and company events.

Logistical Support:
•    Support the technical team with the preparation of shipping documentation, including bills of lading, customs paperwork, and other related documents.
•    Coordinate with port authorities, agents, and suppliers as needed.

Qualifications:
•    High school diploma or equivalent; associate's or bachelor’s degree in business administration or a related field preferred.
•    Experience as an administrative assistant, office assistant, or relevant role.
•    Familiarity with office management procedures and basic accounting principles.
•    Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular).
•    Excellent written and verbal communication skills.
•    Strong organizational and time-management skills.
•    Attention to detail and problem-solving skills.
•    Bilingual proficiency in Japanese or Spanish is a big plus 

Working Hours & Conditions:
•    Monday to Friday 9am-5pm with one hour lunch time 
•    Standard office hours (No Overtime) 
•    Hybrid work (three days a week onsite) may be considered after the completion of the probationary period, contingent upon performance.
 

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