• Marina Del Rey, California
• Manufacturing
• $19/hr - 20/hr
• Full Time regular employee
•  9:00 - 18:00

Job Description

【Position】
 Administrative Clerk

【Summary】
 This position is responsible for maintaining sales administration including processing sales orders and tracking shipments as well as developing invoices and aging reports to the Management. This position is also responsible for assisting the Management by providing various clerical and administrative tasks.

【Essential Duties】
Sales Administration 50%
• Processes sales data upon receiving sales orders from distributors.
• Provides tracking information of shipping for distributors and keeps updating information.
• Maintains the Company’s product inventory to keep a certain level.
• Develops invoices to distributors and maintains receiving payments.
• Provides aging reports to the Management as required.
• Liaisons various sales activities between customers and the Sales Department.
• Communicates with the Management to share the most up-to-date information about customers.

Office Administration 40%
• Answers office phone system, makes referrals, takes messages, and directs incoming calls appropriately.
• Organizes incoming mail and distributes appropriate departments or personnel in a timely manner.
• Maintains office supplies including ordering and receiving to keep a certain level.
• Assists the Management with clerical and administrative support including providing accounting reports, administrating employee benefits, and other tasks directed by the Management.
• Maintains various documents such as accounting-related, approvals of applications, business documentation, etc. directed by the Management.

Other & Miscellaneous 10%
• Makes efforts to gain product knowledge and familiarize with the product markets.
• Seeks constant improvement, more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by the Management.
• Reports to work daily (M-F) based on company schedule and complies with all company policies and procedures.
• Follows up to complete any assigned work.
• Maintains high ethical standards in the workplace.
• Maintains good communication with the Management, staff members, and outside contracts.
• Reports all irregular issues and problems to the Management for solutions.
• Responsible for maintaining a clean and safe working area.

【Working Hours, Working style】
 Mon-Fri, 9:00 - 18:00 

【Working Location】
Marina Del Rey, CA

【Salary】
$19/hr～20/hr

【Holidays】
Saturday, Sunday, Major US Holidays

【Qualifications】
Language Skills
Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public. Fluent-level English and daily conversational-level Japanese are required. Reading and writing skill in Japanese is preferred, but not required.

Education Requirements
• High school diploma or general education degree; or equivalent combination of education and related experience.
• One year certificate from college or technical school; or equivalent combination of education and related experience preferable.

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