• Huntington Beach, California
• Food
• $19-20/hr
• Temp to Perm
•  a
•  New

Job Description

Position
Administrative Assistant

Summary
We are seeking a bilingual (Japanese/English) Administrative Assistant to support daily office operations in Huntington Beach, CA.
Reporting directly to the Director of Operations and COO, this role provides administrative support, assists with AR/AP tasks, coordinates office activities, and offers customer service support.
The ideal candidate is highly organized, detail-oriented, and able to balance desk work with collaborative support for both internal teams and external customers.

Essential Duties
【Administrative Support】
・Manage calendars and schedule meetings for staff and ledership.
・Prepare, edit, and maintain documents, reports, and spredsheets.
・Organize and maintain filing systems, both digital and physical.
・Assist with data entry, recordkeeping, and database updates.
・Support office operations such as ordering supplies and maintaining inventory.
・Assist with trade-show preparation includes assembling samples and verifying items for trade-show pallet shipments.
・Coordinate travel arrangemnets for Japanese visitors and support related internal communications.
【Customer Service Support】
・Serve as the first point of contact for phone, email, and in-person inquiries and directing customers to the appropriate channels.
・Assist with sending product samples to existence and potential customers.
・Provide accurate information and basic support to customers, escalating complex issues as needed.
・Reports irregular issues, customer concerns, or operation problems to management for solution.
【Account Receivable Assistance】
・Assist with generating and sending customer invoices.
・Record icoming payments and update customer accounts.
・Support follow-up on outstanding balacnce under the direction of management.
・Maintains accurate AR files and documentation.
【Account Payable Assistance】
・Assist with processing vendor invoices and matching them with purchase orders or receipts.
・Maintain vendor files and ensure accurate documentations.
・Assist with resolving invoice discrepancies or payment-related inquiries.

＊Perform other duties or projects as assigned by management.

Working Hours, Working style
Enter detail here

Working Location
Hungtington Beach, CA

Salary/Benefit
$19-20/hr

Holidays
Saturdays, Sundays, and Major National Holidays

Qualifications
・Strong written and verbal communicatin skills.
・Previous experience in administrative support.
・Basic understanding of accounting principles (AR/AP) is a plus.
・Experience with QuickBooks, Microsoft Office Suite is a plus.
・Excellent organizational and time-namagement abilities.
・Ability to multitask and priotize in a fast-paced environment.
・High attention to details and accuracy.
・High school diploma or GED required.
・Associate’s degree preferred; or equivalent combination of education and experience.

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