• Carol Stream, Illinois
• Trading
• 43K~45K
• Temp to Perm
•  8:00~17:00

Job Description

【Position】
Administrative Assistant
【Summary】
As the administrative assistant you will be responsible for the day to day general office duties centered in the AP work.

【Essential Duties】

• General Clark duties

- Acting as receptionist to pick up calls and fax, attending to visitors, checking answering machine, printing and updating catalogs, Laminating prints

◆ Process Order duties
- Entering Orders as per request from sales, printing out picking tickets, editing the same as per necessity,
- Keeping track of delivery sheets and confirming orders on a daily and weekly basis, making follow ups for Sales requests,
- Arranging 3rd party location drop-offs, printing out Invoices and updating invoices
- Informing sales team about Restaurant O/S items
- Following up on new customer and existing customer inquiry and creating new customer accounts

◆ Facility maintenance duties
- Facility inspection and scheduling and following up about needed repairs, vendor search and inquiry about repairs,
- Cleaning Service, snow removal, pest control, renewal of garbage collection company

◆ Account renewal and new vendor contract
- Phone line update, Utility account renewal and contract, service contract for equipment
- Company vehicle registration
- Monitoring charges and making new account contracts

◆ Shipments
- UPS and FedEx shipment arrangements, UPS, Fedex Claim Works
- Scheduling trucking for Container/ Pioneer
- Contacting Crown/Pioneer regarding FDA/paperwork
- Arrange domestic pickup Service


◆ Accounts Payable
- Invoice Entry, Print the Checks/Payment, Mail out Checks
- Create Vendor account, Follow up Vendor Inquiry
- Report Check Register Weekly, Monthly

◆ Order Supply
- Stationary, ordering Tee Shirts or Garments for Warehouse Staffs

◆ Petty Cash
- Driver's Petty Cash
- Staffs Petty Cash

【Working Hours, Working style】
8:00~17:00 (1 hour lunch)

【Working Location】
Carol Stream, IL

【Salary, Benefit】
43K~45K

【Holidays】
Saturdays/Sundays/Holidays

【Qualifications】

• Must be business level or above in Japanese Fluency
• Must have a minimum of 1 year experience in AP roles

Apply Now