• Saline, Michigan
• IT
• $28/h
• Temporary employee
•  9:00-18:00
•  New

Job Description

Position
​​​​ CW Administrator - Systems & Electronics Planning (Temp, MI) 

Summary
The primary responsibility of this role is to provide administrative support to the Division
Vice President, Executive Team, and Departments. Your contributions will support our
mission to deliver world-class electronics systems to our customers.

Essential Duties

• Provide comprehensive administrative support to the Division Vice President
  including schedule management, travel arrangements, support of visitors,
  preparation of documents/materials/correspondence, coordination of division
  level meetings/events, tracking and reporting status of projects/activities, etc.
• Provide administrative support to the Division’s Executive Team and Departments
  including travel arrangements, coordination of department level meetings/events,
  leading safety & 4S activities, onboarding/offboarding, etc.
• Manage multiple activities/requests simultaneously with self-motivation,
  resourcefulness, and prioritization to achieve deadlines and output expectations.
• Organize, maintain, and create electronic and physical files/documents ensuring
  confidentiality and compliance. Utilize Microsoft 365 tools to manage storage,
  sharing of information, and document creation.
• Assist with budget planning, tracking, accruals, and processing of
  invoices/expenses. Timely and accurate submission of expense reports and
  invoices with strong knowledge of policies, processes, and necessary systems to
  ensure compliance.
• Create and update reports and visualization tools to simplify complex data for
  easy understanding.
• Conduct independent research and obtain information for complex reports and
  special assignments.
• Develop, standardize, and continuously improve the processes necessary for
  your work and function of the Division.
• Maintain network and knowledge necessary to act as a resource for general
  administrative support to all members in the Division.
• Contact company personnel at all organizational levels to gather information in
  support of department & division operations.
• Manage ordering and organization of office supplies and equipment.
• Manage or coordinate small projects providing cost-effective solutions.
• Maintain division & department seating and organizational charts.
• Maintain division and department SharePoint sites and access.
• Order non-general supply as needed and monitor non-general supplies budget
  and make recommendations to managers regarding purchase decisions.
• Provide language support and translation of meetings and documents between
  Japanese and English. Including coordination of travel and events within Japan.
• Handle special projects, and perform other duties as assigned.

Working Hours, Working style
This is Temporay Position 
9:00-18:00

Woking Location
York, Michigan 

Salary/Benefit
$28/hour 

Qualifications

• 5+ years of experience providing administrative support to Department (GM
  level) or above.
• Excellent communication and interpersonal skills, including demonstrated ability
  to collaborate effectively with a wide variety of stakeholders and members at all
  levels of the organization.
• Strong focus on customer service and demonstrated success working in teams.
• Ability to present concepts visually in graphs, tables, charts, and other methods.
• Proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint,
  Teams, OneNote, etc.).
• Experience managing expenses and invoices including working knowledge of
  Ariba/SAP, Chrome River, and Time & Projects systems.
• Experience managing significant volume of design-in invoicing.
• Ability to maintain confidentiality of sensitive or proprietary information.
• Ability to be independent and a self-starter, managing time effectively.
• Proficient at managing multiple requests, prioritizing, and communicating status
  of progress.
• Must be able to accurately assess resources needed to complete
  tasks and escalate when priorities conflict.
• Able to remain composed during times of stress and demonstrate flexibility.
• Attention to detail and strong organizational skills in a dynamic environment.
• Proven success identifying and implementing changes to projects and processes
  to ensure continuous improvement.
• Japanese language proficiency. (JLPT Score: N2 or higher) 
• Ability to work on-site on a regular basis including overtime (up to ~10%) 
• Associate’s degree (or equivalent) or higher.
• Experience with PowerBI or other relevant software/tools.

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