• New York Manhattan, New York
• Others
• 20-25
• Part Time Regular Employee
•  20-25h / week
•  New

Job Description

Administrative Assistant Job Description

At compnay ,our success depends on people, productivity, and procedures. The office administrator is a supportive force in each of these areas, and we’re currently seeking someone stellar to take the reins. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience of thriving in an administrative role. Effective multitasking

Objectives of this role

 Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning
 Manage company facilities, including space planning/design, vendor contracts and relations, and office functions and services
 Serve as primary liaison between company staff and building managers, providing information, answering questions, and responding to requests
 Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience Responsibilities
 Greet office visitors, answer and direct phone calls, field inquiries from sales representatives, and maintain office efficiency by arranging repairs
 Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, faxes, and sorting and distributing incoming mail
 Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents
 Update spreadsheets for managing client list.
 Schedule and track meetings and appointments, book flights, and handle travel logistics
 Send tax forms, letters and financial statements by USPS Certified mail/FedEx.
 Enter the data in simple tax forms. Required skills and qualifications
 Proven success in office administration
 Superb written and verbal communication skills
 Strong time-management and multitasking abilities
 Proficiency with office applications, and aptitude for learning new software and systems
 Ability to maintain confidentiality of company information
 High school diploma or equivalent Preferred skills and qualifications  Bachelor’s or associate’s degree (or equivalent)
 Experience in managing budgets and expenses  Experience in developing internal processe
 

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