• NewYork, New York
• Finance
• $35 - 45/hr
• Full Time regular employee
•  ※
•  New

Job Description

Position
Japanese bilingual Senior Administrative Assistant (Secretary)

Summary
We are seeking an experienced Japanese bilingual Senior Administrative.
Assistant to support a senior executive and the CEO Office. The ideal candidate will be fluent in Japanese and English, and demonstrate exceptional professionalism, discretion, and business acumen. This role involves providing high-level administrative support to a senior executive of the CEO Office.

Essential Duties
・Provide dedicated support to the senior executive and his team, anticipating needs and ensuring smooth workflow.
・Manage calendars, schedule meetings, and coordinate domestic and international travel arrangements.
・Handle expense reports, invoices, and other financial administrative tasks.
・Answer calls, manage correspondence, and maintain a high level of confidentiality in communication.
・Perform general administrative duties including filing, copying, shipping, ordering office supplies, and technology setup.
・Organize offsite events and meetings, including venue research, catering, and technology setup.
・Prepare and maintain meeting documents, files, and presentations.
・Host and coordinate visits of guests and senior executives, including Tokyo HQ representatives.
・Serve as backup to other administrative staff as needed.
・Provide support during evenings and weekends remotely as needed

Working Hours, Working style
確認中
​​​​​​​
Working Location
New York, NY

Salary/Benefit
​​​​​​​$35 - 45/hr

Holidays
Weekends, Holidays

Qualifications
​​​​​​​・Bachelor’s degree preferred.
・2-3 years of experience preferred.
・Fluent in Japanese and English (spoken and written).
・High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
・Strong judgment, discretion, and confidentiality.
・Excellent organizational, communication, and interpersonal skills.
・Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
・Professional business demeanor with attention to detail.
・Positive attitude, consistent temperament, and ethical behavior.
・Proactive, detail-oriented, and deadline-driven.
・Ability to communicate effectively at all organizational levels, both internally and externally.

 

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