• New York, New York
• IT
• $25/hr
• Part Time Regular Employee
•  9:00~14:00 (Flexible)
•  New

Job Description

Position

Administrative Assistant (Part-time)

Summary
The Administrative Assistant will provide operational and logistical support. This role focuses on supporting expatriate-related administration, executive business travel coordination, and internal administrative processes. The position requires strong organizational skills, attention to detail, and Japanese-English bilingual communication skills.

Essential Duties

• Expatriate Support

  • Assist with expatriate onboarding and offboarding processes

  • Support General Affairs and Human Resources–related tasks, including maintaining and updating expatriate lists

  • Report time and attendance and health check schedules

  • Coordinate and support monthly expatriate meetings

• Travel & Logistics

  • Arrange business trips for executives and visitors from Japan, including flights, accommodations, transportation, and building access

  • Coordinate travel itineraries and liaise with internal and external stakeholders to ensure smooth visits

• Administrative Coordination

  • Support preparation and submission of documents for compliance, HR, and internal policy reviews

  • Assist with expense tracking and invoice management related to expatriates and business travel

  • Organize and maintain departmental files and SharePoint folders

 

Working Hours / Working Style

• Part-time position (approximately 20 hours per week)

• Flexible schedule depending on business needs

Working Location

• Hybrid 

Salary / Benefits

• $25/hour

• 帯同者OK（Expatriate family accompaniment support available）

Holidays

• In accordance with company policy for part-time employees

Qualifications

• 3+ years of administrative experience, preferably in financial services or multinational organizations

• Fluent in Japanese (mandatory) and proficient in English

• Strong organizational and time-management skills with high attention to detail

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Ability to handle confidential information with discretion

Preferred Qualifications

• Experience supporting expatriates or managing international travel logistics

• Familiarity with Japanese corporate culture and business etiquette

• Basic understanding of compliance and HR-related processes

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