• New York, New York
• Entertainment
• $64.3-64.3K
• Full Time regular employee
•  10:00-18:00
•  New

Job Description

Position
Project Coordinator

Essential Duties
• ​​​​​​   Oversee, coordinate, conduct, and review all aspects of assigned event production tasks, including but not limited to planning, budgeting, PR & marketing, coordination of logistics, recruiting and managing event staff, venue coordination, and program implementation
•    Schedule, coordinate, monitor, and review project timelines and ensure project goals are achieved in a timely manner
•    Design, implement, monitor, and revise effective budget models for projects and forecast future budget needs
•    Manage and execute all aspects of project associated fundraising processes to meet budget objectives
•    Manage and monitor event expenses, create expense reports and process invoices
•    Coordinate basic administrative operations pertaining to NPO activities including but not limited to setting up Board of Directors meetings, preparing meeting materials, taking minutes, and coordinating follow-up actions
•    Coordinate the appearances of invited talent, artists, guests, etc. in projects including but not limited to communication with the agents and/or managers, visa coordination and attendance of rehearsals and performances as necessary
•    Monitor, maintain, and create content for event website(s), e-newsletter(s), social media accounts, etc.
•    Conduct market research, gather information, negotiate and execute contracts with suppliers
•    Proactively and independently devise ideas, initiatives, and procedures to improve provided services and event quality
•    Proactively and effectively handle issues and troubleshoot any on-site problems on event day
•    Conduct pre-event and post-event evaluations and report on outcomes
•    Conduct basic office administrative tasks including but not limited to: answering phones, managing and ordering office supplies, checking and sending emails, receiving couriers and/or messenger services, coordinating meetings for personnel 
•    Translate documents or interpret meetings between English and Japanese 
•    Assist in coordinating licensing or investment deals for theatrical productions
•    Coordinate purchases and shipments of corporate gifts
•    Support HR related tasks

Working Hours, Working style
10:00am to 6:00pm

Woking Location
Manhattan, NY

Salary/Benefit
$64,350-64,350
• ​​Medical, Dental, Vision Insurance: Company pays 80%
• Can provide commuting expense

Holidays
Saturday, Sunday

Qualifications
•    Bachelor's degree
•    3 years of relevant work experience in an administration or coordinating position is preferred
•    Proficiency in Office applications (Word, Excel, PowerPoint)
•    Excellent numeracy skills with an attention to detail 
•    Ability to thrive in a demanding environment with multitasking competencies
•    Bilingual with excellent writing, speaking and presenting skills in both Japanese and English 
•    Interest in Japanese culture and arts and/or theatrical shows is a plus  
•    Website/Editing and design skill is a plus

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