• Manhattan, NY, New York
• Trading
• $38.18 – 48.14/hr
• Full Time regular employee
•  9:00am-5:00pm
•  New

Job Description

Position
Senior Assistant, Administrative Services, Food Business Group
​​​​​​​Duration of Assignment: Start from around July 11 through late January 2026

Summary
​​​​​​​The Senior Assistant, Administrative Services provides administrative support to assigned SVPs. Provides backup support and coverage for other assistants and executives in the organization as requested.

Essential Duties
- ​​​​​​​Provides administrative support to assigned SVPs, working independently but with occasional guidance from senior personnel.
- Collects, reviews, and analyzes data and prepares reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheets, or specialized software.
- Prepares and distributes reports and communications on a regular schedule to ensure timely and accurate dissemination of information.
- Handles incoming phone calls, responding to routine inquiries from external and internal sources. Route these queries with appropriate correspondence or messages.
- Schedules and coordinates meetings, travel, and other group activities.
- Administers expense reporting, invoicing, disbursements, debit notes, ISF, dividends, office supply inventory, or other related processes.
- Undertake responsibilities as the IT Coordinator, ensuring smooth coordination of technology-related tasks
 ​​​
Working Hours, Working style
​​​​​​​9:00am-5:00pm
​​​​​​​Hybrid work policy: at least 3 days of work in the office

Working Location
Manhattan, NY

Salary/Benefit
​​​​​​​ $38.18 – 48.14/hr

Holidays
Saturday, Sunday

Qualifications
​​​​​​​Required Qualifications:
- 1 to 4 years of previous related experience.
- Full bilingual fluency in Japanese and English.
- Detail-oriented approach to ensure accuracy in reports, communications, and administrative processes.
- Ability to work independently while also being a collaborative team player.
- A high school diploma.
 
Preferred Qualifications:
- Intermediate-level experience in Microsoft Office.
- Previous experience with SAP and other administrative systems.
- Previous experience in a Japanese company.

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