• Torrance, California
• Trading
• $48‐50K
• Full Time regular employee
•  M-F: 7am – 4pm
•  New

Job Description

Position
Export Documentation / Office Administration

Summary
A Japanese wholesaler in Torrance is seeking an Export Documentation / Office Administration.

Essential Duties
1. EXPORT DOCUMENTATION
・Proofing shipping documents against shipping instructions and give instructions to forwarders and/or shippers.
・Issue invoices and other required documents using the company system by entering the data from the shipping documents.
・Sort and distribute original shipping documents to clients/agents and to the bank by using the Letter of Credit.
・Handling discrepancy notices or other banking related cases for payment/ documents/ Letter of Credit status.
・Keep track of the status of shipments and/or documents.
・Communicate with overseas offices and business partners such as suppliers, forwarders, shipping companies, as well as agents regarding shipping needs from the clients.

2. OFFICE ASSISTANT/ADMINISTRATION
・Basic administrative work such as emailing, answering a phone, and faxing.
・Scanning and filing of the documents.
・Check in and record packages containing original shipping documents.

3. ACCOUNTING ASSISTANT
・General Ledger, Cash Receipts, and Payment entries using MS Dynamics GP.
・Set up and send wire transfers by using online banking system.
・Balance bank sheets.

4. OTHER DUTIES AS ASSIGNED

Working Hours, Working style
M-F: 7am – 4pm
Full Time, On-Site

Working Location
Torrance, CA

Salary/Benefit
$48‐50K（Non-Exempt）
・PTO
・Paid Sick Leave
・Health/Dental/Life Insurance （After 3 months' introductory period）

Holidays
Saturdays, Sundays, Holidays

Qualifications
・Basic proficiency in Microsoft Word and Excel required.
・Exceptional attention to detail.
・Ability to follow detailed procedures and instructions precisely.
・Ability to work with minimal supervision and deliver exceptional results.
・Ability to prioritize, multitask, and maintain excellent organizational skills.
・Ability to observe carefully, retain information, and apply knowledge effectively to tasks.
・Ability to work independently while also demonstrating strong teamwork and collaboration skills.
・Verbal and written communication skills with a professional demeanor.
・Comfortable working under strict deadlines and in a fast-paced, high-volume environment (seasonal).

 

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