• Charlotte, North Carolina
• Construction/ Civil Engineering
• 45K-47K
• Full Time regular employee
•  OPEN

Job Description

Position
Accounting and Administrative Assistant

Summary
This position is responsible for performing a range of accounting and administrative functions and for offering various bi-lingual support to Management and Japanese visitors (bi-lingual not essential).

Essential Duties
1) Primary Job Functions
a) Provides General Accounting Support for the company;
By supporting the preparation of monthly reports for all ongoing projects based on work in progress cost percentage basis by means of QuickBooks and excel; and by supporting management with entry to Accounts Payable and Accounts Receivable in QuickBooks.

b) Provides Administrative Support including IT Support for the company.
By writing and distributing documents and other correspondence (to contractors, vendors, internally, etc); by distributing mail and faxes when necessary; by accurately filing and maintaining documents; by maintaining and modifying data; by making copies; by ordering and maintaining office supplies and equipment; by researching, communicating, and negotiating with vendors for best prices; by planning office activities and events; by providing administrative support to President, General Manager and Project Managers as necessary; by assisting with IT security maintenance and computer maintenance and documentation as needed for the company and by assisting Management on other administrative functions as requested.

c) Support Management and Japanese Visitors with Various Arrangements.
By providing translation support; by coordinating travel arrangements (hotel, rental car and flight reservations, etc); by researching and negotiating various travel related services (i.e. corporate rates for hotels, insurance for cars, etc); by arranging for apartments, car leases, etc. for longer term visitors; by advising visitors on various local issues and problems; and by recommending local places to visitors for business and personal needs.

2) Secondary Job Functions.
a) Manages Time and Resources:
By using tools provided by the Company (phone, fax email) in order to maximize productivity and to accomplish tasks on time.

b) Keeps Management Informed:
By participating in meetings; and by reporting problems to Management verbally or in writing to avoid confusion and further problems.

c) Complies with Federal, State and Local Requirements:
By studying existing and new regulations; by adhering to requirements; and by filing reports as necessary.

d) Maintains Professional and Technical Knowledge:
By attaining job-related certification; by keeping up on industry trends; and by applying that knowledge to the job. 

3) Common Job Functions
a) Contributes to the Team Effort:
By being flexible in work assignments even when crossing core functional lines within the Company; by covering for other staff as needed; and by accomplishing tasks when requested by Management.

b) Acts on Constructive Feedback;
By being open to feedback from peers, Supervisors, and customers; and by using the feedback to improve performance.

c) Improves Processes;
By examining departmental work processes, research procedures, administrative procedures, etc; and by recommending changes where appropriate.

d) Upholds Word Standards;
By maintaining professional conduct and appearance; by realizing one’s own limitations and seeking assistance when needed; and by using established communication channels.

Working Hours, Working style
8:00-17:00

Woking Location
Charlotte, NC

Salary/Benefit
41K-45K

Holidays
Sat,Sun,National holidays

Qualifications
1) Language Skill
a) Ability to read, analyze, and interpret general business documents, forms and instructions.
b) Ability to write reports, business correspondence, and procedural manuals.
c) Ability to effectively respond to questions from Management, Staff, clients and the general
public.
d) Ability to communication verbally and in writing to individuals and groups.

2) Ability to effectively deliver presentations to Managers, Staff, clients and the general public.
Mathematical Skills
a) Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumference, and volume.
b) Ability to apply concepts of basic math, algebra and geometry to draw and interpret bar graphs.

3) Reasoning Skills
a) Ability to apply knowledge and sense of understanding to carry out detailed written or oral instructions.
b) Ability to deal with problems involving several concrete variables in situations where only limited standardization exists.
c) Ability to analyze and use various documents (Contract, purchase orders, etc)

4) Computer Skills
Ability to use a computer and such applications as Microsoft Windows, Word, Excel, Outlook and PowerPoint and be able to design custom reports as necessary.

5) Other Skills
must be tactful, mature, flexible, and able to successfully respond to multiple work pressures by prioritizing workload. 

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