• Los Angeles, California
• Governmental Organization
• $20 - 21/hr
• Temporary employee
•  Monday- Friday; 7-10 hours per day

Job Description

Position
[Temp] Administrative Assistant

Summary
A Japanese organization is seeking a Temporary Administrative Assistant to support its team. This role involves a wide range of administrative tasks. The position is available until March 2025, with the possibility of extension.

Essential Duties

• Communication & Coordination:
  • Liaise with contracted companies, partner organizations, and headquarters (via email, phone, etc.).
• Meeting Support:
  • Schedule and organize internal and external meetings (in-person or online), attend meetings as needed, participate in discussions, and prepare meeting minutes.
• Event Support:
  • Assist with event-related tasks, including attendance and operational support.
• Report Preparation & Fiscal Support:
  • Support the preparation of various reports and assist with settlement procedures for the fiscal year.
• Stakeholder Engagement:
  • Contact stakeholders to coordinate appointments (via email, phone, etc.).
• Document Management:
  • Create, edit, and manage documents (Word, Excel, PowerPoint, etc.) required for all assigned tasks.

Working Hours, Working style
Monday to Friday, 7–10 hours per day (negotiable, may vary by day).

• Attendance at weekly regular meetings is required.
• Participation in meetings held after 5:00 PM (aligned with Japan time) is preferred when feasible.

Woking Location
Downtown Los Angeles, CA

• Occasional travel within the Greater Los Angeles area may be required for meetings and event operations.

Salary/Benefit
$20 - 21/hour

Holidays
Saturdays, Sundays, major US Holidays

Qualifications

• At least 1 year of relevant work experience.
• Completion of the organization’s compliance training (e-learning) and adherence to compliance policies.
• Ability to work as part of a team and collaborate smoothly with internal staff and external stakeholders.
• Ability to take initiative and manage tasks independently with supervisor guidance.
• Proficient in Microsoft Word, Excel (including basic formulas), PowerPoint, and familiar with Teams, Zoom, and other general PC tools.
• Understanding of the differences between Japanese and U.S. business practices.
• Fluency in Japanese and English.

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