• Waller Texas, Texas
• Manufacturing
• 52K-76K
• Full Time regular employee
•  9:00~17:00

Job Description

A leading air conditioning company in Waller Texas is seeking  a Japanese-English Bilingual Executive Assistant.

Qualifications

• Must be Bilingual Japanese/English
• Proficient in Access, MS Word, Excel, Outlook
• Applies practical knowledge of job area typically obtained through advanced education and work experience
• Possess a strong work ethic - polished/poised and resourceful
• Strong relationship building and interpersonal skills
• Exceptional written and verbal communication skills
• High proficiency in Word, Excel and PowerPoint required
• Tremendous attention to detail
• Possess the ability to interact professionally with internal and external personnel throughout the Company.  
• Exhibit an excellent sense of discretion regarding highly sensitive and confidential information
• Possess the ability to learn quickly, work independently and prioritize multiple tasks in a deadline driven environment
• 6-8 years administrative support
• High school diploma or GED equivalent
• Must be fluent (written and verbal) in Japanese and English

Responsibilities

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
• Answer and direct calls to appropriate executives and parties and take messages when needed
• Greet visitors
• Open, sort, and distribute correspondence, including email, faxes, and snail mail
• Read and analyze submissions, letters, agendas, memos and determining significance; forward appropriate personnel in a timely and efficient manner
• Prepare reports, collect and analyze information and prepare presentations
• Develop and utilize historical information
• Record meeting discussions and provide minutes
• Maintain inventory of office supplies and anticipate office supply needs; place orders when necessary
• Ensure operation of office equipment, order maintenance when necessary
• Coordinate finances and assist with budget preparation
• Train clerical staff in policies and procedures and arrange for the set-up of new computers for new employees
• Prepare executive responses to routine memos, letters, or correspondence
• Provide clerical and general office support to other offices
• Delegate tasks and responsibilities to other staff members when appropriate
• Interact with customers when appropriate and problem solve any issues they might have
• Document complaints and develop an appropriate course of action
• Report problems to executives when they cannot be resolved for attention
• Perform additional duties as required
• Encouraged to seek continuous improvements
• Performs a range of mainly straightforward assignments
• Works independently with general supervision
• Problems faced are difficult but not typically complex
• Must be able to perform essential responsibilities with or without reasonable accommodations

Job description

Must be Bilingual Japanese/English

May Include
• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Answer and direct calls to appropriate executives and parties and take messages when needed.
• Greet visitors.
• Open, sort, and distribute correspondence, including email, faxes, and snail mail.
• Read and analyze submissions, letters, agendas, memos and determining significance; forward appropriate personnel in a timely and efficient manner.
• Prepare reports, collect and analyze information and prepare presentations.
• Develop and utilize historical information.
• Record meeting discussions and provide minutes.
• Maintain inventory of office supplies and anticipate office supply needs; place orders when necessary.
• Ensure operation of office equipment, order maintenance when necessary.
• Proficient in Access, MS Word, Excel, Outlook.
• Coordinate finances and assist with budget preparation.
• Train clerical staff in policies and procedures and arrange for the set-up of new computers for new employees.
• Prepare executive responses to routine memos, letters, or correspondence.
• Provide clerical and general office support to other offices.
• Delegate tasks and responsibilities to other staff members when appropriate.
• Interact with customers when appropriate and problem solve any issues they might have.
• Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
• Perform additional duties as required.

Knowledge & Skills
• Possess a strong work ethic - polished/poised and resourceful.
• Strong relationship building and interpersonal skills.
• Exceptional written and verbal communication skills.
• High proficiency in Word, Excel and PowerPoint required.
• Tremendous attention to detail.
• Possess the ability to interact professionally with internal and external personnel throughout the Company.  
• Exhibit an excellent sense of discretion regarding highly sensitive and confidential information.
• Possess the ability to learn quickly, work independently and prioritize multiple tasks in a deadline driven environment.

Experience
• 6-8 years administrative support

Salary + Benefits : 26K-39K / Health, Vision, Dental,  PTO

Education/Certification
• High school diploma or GED equivalent.
• Associate’s degree in business / related field is preferred.
• Must be fluent (written and verbal) in Japanese and English

People Management: No

Physical Requirements / Work Environment
• Must be able to perform essential responsibilities with or without reasonable accommodations
 

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