• Lexington, Kentucky
• Manufacturing
• 25/hr
• Temporary employee
•  09:00-18:00

Job Description

Position
Admin Assistant
Summary
A leading distributor of arc welding parts and machinery is looking for an Administrative Assistant. This position plays a vital role in ensuring smooth operations within the office. This position requires a highly organized and detail-oriented individual who can handle multiple administrative tasks efficiently while providing exceptional support to the management and sales teams. The ideal candidate will possess excellent communication skills, a proactive attitude, and a strong ability to work independently in a fast-paced environment.

Essential Duties

• Office Management:

  • Manage and maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
  • Oversee the cleanliness and organization of the office environment.

• Administrative Support:

  • Provide administrative support to the management team, including scheduling meetings, preparing agendas, and taking meeting minutes.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.

• Data Entry and Record Keeping:

  • Accurately input and maintain data in the company's databases and systems.
  • Organize and maintain files and records, ensuring they are up-to-date and easily accessible.

• Customer Service:

  • Assist customers with inquiries via phone, email, or in-person, ensuring a high level of customer satisfaction.
  • Process customer orders and coordinate with the sales and logistics teams to ensure timely delivery.

• Sales Support:

  • Assist the sales team with the preparation of sales quotes, proposals, and presentations.
  • Maintain customer records and update them with new information as needed.

• Financial Tasks:

  • Handle basic bookkeeping tasks, such as invoicing, expense reporting, and tracking accounts receivable/payable.
  • Assist in the preparation of financial reports and budgets.

• Logistics Coordination:

  • Coordinate with suppliers and vendors to ensure timely procurement and delivery of parts and machinery.
  • Track shipments and resolve any logistical issues that may arise.

• Compliance and Safety:

  • Ensure compliance with company policies and procedures.
  • Assist in maintaining safety records and coordinating safety training sessions.

Working Hours, Working style
0900-1800 3 days a week
Woking Location
Lexington KY
Salary/Benefit
$25-30/hr
Qualifications

• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficient in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Excellent time management skills and the ability to prioritize work.
• Strong organizational skills with the ability to multitask.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• QuickBooks experience is preferable but not required

This role is crucial in supporting our mission to deliver high-quality arc welding parts and machinery efficiently and effectively. The successful candidate will contribute to the overall efficiency of our business by providing reliable administrative support and fostering a positive work environment.

 

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