• Burr Ridge, Illinois
• Trading
• Annual salary: $50,000–$60,000 (depending on experience)
• Full Time regular employee
•  9:00 a.m. to 5:00 p.m.
•  New

Job Description

Position:  Japanese-English Bilingual Executive Assistant

Summary: A US subsidiary of a major Japanese direct marketing company is seeking a highly organized and professional Executive Assistant for its Burr Ridge, IL office. This position is primarily responsible for providing comprehensive administrative support to the company President and maintaining smooth communication with the parent company in Japan. The ideal candidate will possess exceptional bilingual (Japanese/English) communication skills, the ability to manage competing priorities with discretion, and proactive problem-solving abilities. This role offers an excellent benefits package, including 100% company-paid medical premiums for the employee, and a hybrid work environment.

Essential Duties:

• Maintain professional communication and coordination between the President and the parent company in Japan.

• Screen, prioritize, and respond to correspondence (emails, mail) on behalf of the President in both Japanese and English.

• Provide accurate document translation (Japanese/English) and interpretation support as needed.

• Coordinate the President's calendar, schedule appointments, and manage telephone calls with considerable judgment and discretion.

• Organize all aspects of internal and external meetings, including preparing agendas, distributing materials, and transcribing meeting minutes.

• Manage complex domestic and international travel arrangements; complete expense reports and process related invoices.

• Proactively establish and maintain highly organized digital and physical filing systems for correspondence and other records.

• Handle confidential and sensitive business issues with a high level of professionalism.

Working Hours, Working Style:

• Full-time, Exempt position.

• Hybrid work environment: A mix of in-office (Burr Ridge, IL) and work-from-home days.

• 9:00 AM - 5:00 PM. Flexible working hours available (Core time: 9:00 AM - 3:00 PM).

Working Location:

• Burr Ridge, IL

Salary / Benefit:

• Salary: $50,000 – $60,000 annually (depending on experience).

• Benefits:

  • Medical, Dental, Vision, Life, Short- and Long-Term Disability Insurance.

  • Employee premium 100% paid by Company (except for vision).

  • 75% of spouse/family premium paid by Company.

  • IRA Retirement Plan with 3% company match.

  • Yearly bonus potential if targets are achieved.

  • Lifetime Fitness $149 monthly subsidy.

Holidays:

• 9 Paid Holidays and 1 floating Holiday.

• 10 vacation days (first year) and 3 personal days.

Qualifications:

• Must Possess: 4-year college degree; OR a minimum of 5 years related administrative/executive assistant experience.

• Must Possess: Excellent verbal and written communication skills in both Japanese and English (business proficiency in both languages is required).

• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow effectively.

• Proficiency in all Microsoft Office suite products (Word, Excel, PowerPoint).

• Good judgment with the ability to make timely and sound decisions.

• Proven ability to handle confidential information with discretion and a high level of professionalism.

• Self-motivated and able to work independently with minimal supervision.

• Versatility, flexibility, and a willingness to work within constantly changing priorities.

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