• Plano, Texas
• Manufacturing
• $80K-90K
• Full Time regular employee
•  8:00-17:00
•  New

Job Description

Position
HR Generalist / Office Coordinator

Summary
​​​​​​​This position is responsible for performing and managing all HR functions including benefits administration, payroll, workers compensation, safety, policies,
procedures, employee relations, recruiting and hiring, performance evaluations and employee training. Maintains up to date knowledge in all HR disciplines and
maintains compliance with Federal and State labor laws and best practices, payroll law, workers compensation, mandated training requirements, ACA, ERISSA and
workers compensation. Takes initiatives of HR related projects, work with vendors and auditors, provides advice and recommendations to support managers and
the business. Maintains compliance to HIPAA regulations, creates and reviews all Business Agreements and employee contracts and others as required. Produces
annual VETs, AAO and Injury reports, updates employee handbooks and policies to ensure compliance with new regulations and additional requirements related to
size and locale of employees. Builds relationships between employees and management and educated them in culture differences.​​​​​​​

Essential Duties
​​​​​​​-Human Resources Management
• Ensures compliance with legal requirements, State & Federal labor laws, government reporting regulations, payroll, OSHA and HIPAA.
• Manages all company benefit plans, workers compensation and performance review program.
• Investigates injuries and accidents.
• Develops, recommends and implements HR related policies and procedures; prepares and maintains handbook on policies and procedures; Develops and
administers various human resources plan and procedures for all company personnel.
• Conducts recruitment effort for all exempt, nonexempt and temporary workers; writes and places advertisements; works with supervisors to screen and
interview candidates; conducts reference checking; extends job offers; conducts new-employee orientations; employee relations counseling; conducts exit
interviews.
• Maintains organizational charts and employee directory. Recommends new organizational structure.
• Keep availability for all employees during office hours so that all employee can access HR anytime as needed.

-Employee Relations
• Coaches, counsels and guides managers before executing employee disciplinary actions.
• Responds to employee relation issues such as employee complaints, harassment allegations and civil rights complaints.
 ​​​​​​​• Distributes and monitors employee performance evaluations and ensures they are done in a timely manner (i.e., three months, six months, one year and
yearly thereafter).
• Reports, maintains and monitors all workers' compensation case files; follows-up on open cases.
• Plans events and implement team building programs to increase employee engagement and build employee trust, cooperation and morale.
• Proactively work with all levels of organization with good understanding of HR roles and responsibilities

-Benefit Administration
• Directs and plans the day-to-day operations of group benefits programs (group health, dental, vision, worker's compensation, life insurance, flexible
spending plan, 401(k) plan and retirement plan).
• Primary contact for plan vendors and third-party administrators.
• Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers,
QDROs, distributions, loans, hardships and compliance testing. Oversee maintenance of employee benefits files, maintain group benefits database and
update employee payroll records.
• Provides support to internal and external personnel.

-Training
• Implements POCA project management methodology to our company.
• Develops skills matrix and rating system for all employees.
• Educates employees & HR policies, payroll, safety, HIPAA regulations and others as required.
• Reviews evaluations of internal training courses, objectives and accomplishments.Makes assessments of effectiveness of training in terms of employee accomplishments and performance.

-Documentation
• Maintain records of injuries and accidents and correspondence with Workers Compensation
• Backup procedures
• Create and maintain work instruction for HR related tasks and procedures including payroll, benefits administration, workers compensation, performance evaluation, recruiting.
• misc​​​​​​​

Working Hours, Working style
8:00-17:00

Woking Location
The Colony, TX

Salary/Benefit
80K-90K

Qualifications
-Job Specific Skills (HR)
• Human Resource Management: : Able to manage the day-to-day operations of some or all human resource practice areas: employee relations; employment; administration; benefits and compensation; and/or training.
• Confidentiality: : The ability to handle sensitive and confidential information
• Payroll Processing: : Able to manage payroll process including monitoring timeliness, accuracy, correct labor entries into system; Understand processes and
requirements for payroll adjustments; Understands legal guidelines related to time & labor; leave issues, etc.
• Project Management: : Ability to manage a project using proven principles and techniques of Project Management: defining objectives, establishing schedules, obtaining human and capital resources (budget).
• Ethics/Business Compliance: : Conducts all business dealings according to corporate governance and transparency of operations standards.
• Multi-task: Self starter, ability to work proactively and ability to multi-task.

-Competencies (Specialists)
 • Professional Skills: Protects company confidential information such as product, pricing and customer information from exposure to theft, privacy or unauthorized use. Seeks constant improvement, more efficient and less expensive ways and means in work processes. Performs special projects and other miscellaneous duties as assigned by supervisor. Maintains high ethical standards in the work place. Reports all irregular issues and problems to supervisor for solution. Maintains good communication with other employees and other individuals in the workplace. Understands and follows company policies and
procedures. Clearly understands the supervisor's direction, reconfirms and asks questions if any uncertainty exists.
• Communication Skills III: : Communicates department/division/branch goals and objectives in a clear and concise manner. Facilitates constructive communication across the team. Is easy to talk to, and spends the extra effort to put others at ease. Stays calm when faced with difficult people, and comes up with clever and strategic solutions.
• Teamwork/ Team Management III: : Makes efforts to create morale and team spirit among team members. Places team priorities before personal priorities. Resolves conflicts within the team smoothly and effectively. Assigns tasks to team members to pursue the optimum use of team members' time and capability.
• Customer Orientation III: : Fully makes oneself available for customers, and presents himself/herself as a reliable partner and problem solver in the eyes of customers.
• Initiative III: : Does more than required to enhance work results and create new opportunities. Always asks for challenges and takes on extra tasks to add value to the Company. Seeks ways to reduce costs and expand business opportunities. Consistently seizes opportunities when they arise and produces quality work and services. Consistently thinks about ways to improve work processes and services.
• Planning & Organizing II: : Anticipates obstacles, thinks ahead to next steps and develops contingency plans. Good at figuring out systematic ways to get the job done and to improve processes and systems. Enhances productivity of own and team's work by devising new methods.
• Analytical & Conceptual Thinking I: : Breaks down a problem into smaller parts, and analyzes relationships among those parts. Uses knowledge and theory of different past trends or situations to look at current appropriately.
• Problem Solving & Decision Making I: : Takes fast action when problems arise. Makes well informed decisions or solves problems by applying knowledge and technical expertise, and with through analysis of the situation and potential risks. Ensures that decisions are in line with company's overall policies and strategic direction. Involves others in decisions, when required, to increase accuracy, completeness of information and quality of decisions.

-​​​​​​​Education & Work Experience (BA)
• Bachelor's degree (B.A.) from four-year college or university; or one to two years' related experience and/or training; or equivalent combination of education and experience.
• Must have three to four years of previous experience in a similar position.

-Tools/Equipment (0)
• General office equipment including phones, fax, copier, scanner, personal computer, etc.
• Software includes the use of Windows operating system and MS Office applications; SAP, MasterControl, Lotus Notes

 

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