• El Segundo, California
• Investment Banking
• $80K - 120K DOE
• Full Time regular employee
•  Monday - Friday; 9:00 - 18:00

Job Description

Position
Japanese-Bilingual Administrative Officer

Summary
A well-established company is seeking a highly skilled Japanese-Bilingual Administrative Officer to join its team. This dynamic, multi-faceted role encompasses administrative and financial management, HR operations, supervision of support staff, and contributions to business development and pipeline management. The ideal candidate will have extensive experience in executive assistance, office management, and familiarity with corporate development processes.

Essential Duties
​​​​​​​Executive Support:

• ​​​​​​​Act as Executive Assistant to the CEOs, managing complex calendars, coordinating meetings across time zones, and handling confidential communications.
• Prepare high-quality presentations, reports, and correspondence for leadership.
• Coordinate travel arrangements, including international travel for client engagements, conferences, and business development activities.

Operational Management:

• ​​​​​​​Supervise and mentor office support staff, ensuring efficient execution of administrative tasks and compliance with company policies.
• Oversee financial reporting and accounting tasks managed by third-party providers, ensuring accuracy and compliance.
• Manage payroll processing, employee reimbursements, and other financial workflows.
• Maintain office infrastructure and technology, including vendor management and ensuring an optimal work environment.

Human Resources Management:

• ​​​​​​​Administer HR functions such as recruitment, onboarding, performance evaluations, and employee relations.
• Act as a trusted advisor for employees, addressing HR-related inquiries and ensuring compliance with employment regulations.
• Develop and implement workplace policies to foster a positive and collaborative company culture.

Pipeline and Business Development:

• Manage the deal pipeline, tracking all phases of the M&A process, ensuring timely updates, and preparing reports for internal stakeholders.
• Collaborate with business development teams to create compelling client proposals, presentations, and marketing materials.
• Conduct market research to support strategic growth initiatives and identify potential business opportunities.

Strategic Oversight:

• Act as a liaison between the two divisions, ensuring alignment and consistency in operational processes and company objectives.
• Identify areas for process improvement and implement solutions to enhance efficiency across back-office and middle-office functions.
• Support leadership with special projects and initiatives, providing analytical insights and administrative support as needed.

Working Hours, Working style
Monday - Friday; 9:00 - 18:00 (OT as needed)
On-Site (at least 4 days in the office)

Woking Location
El Segundo, CA

Salary/Benefit
$80K - 120K DOE 

• Comprehensive health insurance
• ​​​​​​​Paid Time Off (PTO), paid sick leave, and other benefits

Holidays
Saturdays, Sundays, and major US holidays

Qualifications

• ​​​​​​​Experience: 5+ years as an Executive Assistant, Administrative Officer, or in a similar role.
• HR Knowledge: Proven experience in HR functions, including recruitment, onboarding, performance management, and employee relations.
• Payroll Expertise: Hands-on experience managing payroll processes and employee reimbursements.
• Back-Office Expertise: Proficiency in general office management, correspondence, and administrative workflows.
• Corporate Development Knowledge: Familiarity with M&A processes, deal pipeline management, and corporate transactions is a plus.
• Project Management: Proven ability to handle multiple projects, stakeholders, and deadlines effectively.
• Communication Skills: Exceptional verbal and written communication skills with the ability to engage professionally with C-level executives, clients, and team members.
• Language Skills: Fluency in English and Japanese is required.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with virtual data rooms, CRM systems, and project management tools.
• Education: Bachelor’s degree in business administration, finance, or a related field preferred.
• Industry Experience: Experience in investment banking, private equity, or corporate development teams is highly desirable.

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