• New York, New York
• Manufacturing
• $62K~75K
• Full Time regular employee
•  9:00-18:00

Job Description

Position
HR and Administration Coordinator

Summary
Under the guidance of Manager, performs all functions of human resources including recruiting, benefits, compensation, training and employee relations. Under the guidance of Manager and with collaboration with another Administration Coordinator, performs some administration functions including assisting Japanese expat employees, managing liability insurances and facilities management.

Essential Duties
Human Resources Duties and Responsibilities:
1)    Conducts recruitment effort for all exempt and nonexempt employees for all offices; conducts new-employee orientations; writes job descriptions, places advertisements, interviews candidates for positions, trains managers for interviews and processes background checks.
2)    Identifies federal and states legal requirements and government reporting regulations affecting Human Resources function. Develops and maintains various human resources plans, policies and procedures for all company personnel; prepares and maintains employee handbook and policies and procedures manual (e.g. safety and health program)
3)    Establishes and maintains compensation programs; develops, designs and implements performance evaluation program, pay policies and structures and various bonus programs, analyzes total compensation and evaluates the program for continuous quality improvement. 
4)    Manages and evaluates benefits administration including medical, dental, vision, 401K plan, workers compensation, Paid Time Off, COBRA, short-term disability, flexible spending accounts. Recommends and implements better plans or designs for effectiveness and cost containtment. Communicates benefits information to employees. Participates in negotiation with vendors regarding benefits packages
5)    Advises management on questions and problems relating to human resources. Identifies employee relations through counseling, personal interviews and exit interviews and provides recommendations to management.  
6)    Develops and coordinates educational training programs that address company needs across division lines (e.g. sexual harassment, employment laws, performance management, interviewing, safety)

Administration Duties and Respoonsibilities:
1)    Assists Japanese expat employees with visa applications, visa renewals, setting up bank accounts, SSN applications, housing search and management of passport/visa/I94 expirations.
2)    Prepares worksheets for liability insurance renewals that include general liability, automobile and Workers’ Compensation. Assists employees with the use of automobile insurance. Manages Workers’ Compensation applicatios. Deals with audit,
3)    Acts as liaison with various Japanese social and community organizations.
4)    Assists with office facilities issues. Manges NYO company car and corporate apartments.
5)    Assists President and Corporate Secretary with delivering notices and responding to information requests from headquarters in Japan

Working Hours, Working Style
​​​​​​​9:00-18:00、100% at office

Working Location
New York, NY

Salary/Benefit
$62K~$70K

Holidays
Weekends, Holidays

Qualifications
​​​​​​​Bachelor’s degree. Three years of office work experience. Some knowledge of human resources management and federal/state (California and New York) employment regulations is a plus. English fluency with strong vebal and written communication skills. Conversational Japanese. Japanese reading skill is a plus. Strong skills to work with numbers and digital work tools including Excel and Word. Strong interpersonal, problem-solving, multi-tasking and organizational skills. Thorough and detailed oriented. Positive attitude, flexibility and adaptability. 

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