• Itasca, Illinois
• Trading
• 80K~95K
• Full Time regular employee
•  9:00-18:00

Job Description

【Position】
​​​​​​Trade Compliance Specialist

【Summary】
Performs trade compliance tasks, risk management related tasks and other compliance and regulatory-related tasks, as part of the trade compliance section of the Operations Department. Performs other branch level administrative support tasks and back up functions as assigned or requested by management.

【Essential Duties】
1.    Performs operations related compliance by completing checklists in electronic or other form; by informing staff upon completing compliance check; by identifying any problems and notifying management of such problems; by creating and maintaining accurate databases; by enforcing adherence to federal, state and local requirements for EPA/TSCA, import and export control, DOT, FDA and other trade related compliance issues; by sharing updates, changes or new compliance related information regarding EPA/TSCA, DOT, HAZMAT, and import/export controls with management and staff; by keeping updated and complete files of all compliance checks by updating the current compliance system, documentation and database; and by working with management, OCS and sales staff to ensure branch wide compliance for trade related compliance on various levels. Prepares or verifies import entries, shipper's export declarations, dangerous goods declarations and other compliance related filings.
2.    Handles import and export related tasks by helping to identify accurate classification of items for import purposes and verifying that the import tariff codes are correct; by assisting in the checking of export restrictions and ECCN; by assisting in the application process for rulings on tariff code numbers; by assisting in the application process for export notifications and ECCN; by checking for changes to existing tariff code numbers or duty rates; by obtaining SDS, CAS numbers and other necessary compliance documentation and information from suppliers; and by verifying that documentation generated by suppliers are compliant.
3.    Helps update and maintain databases and other business information by maintaining product database of product names, part numbers, suppliers, compliance information for the products and other pertinent information; and by updating compliance databases in a timely and accurate manner.
4.    Provides training support by attending training seminars, webinars, and conferences as requested by management; by keeping updated and current on all regulatory and trade compliance related subjects such as but not limited to changes, amendments, laws, procedures, and regulations through websites, literature, subscriptions and other methods; by sharing information and updates with branch staff on a regular basis to ensure timely and complete compliance; by periodically re-evaluating current compliance practices and procedures for necessary updates and changes; and by helping implement and promote training activities to train staff about trade compliance, corporate rules, standards, policies and obligations; and by implementing procedures to ensure that all branch staff have the necessary knowledge and understanding to comply with applicable federal, state, and industry standards.
5.    Performs checking and verification functions for operations and trade compliance by checking post entry import and export job files to ensure all documentation were properly prepared and filed in accordance with trade compliance and company requirements; by periodically checking prior and current data, by filing documentation accurately in order to comply with import, export, chemical, and other trade related compliance issues; by supporting various projects to improve and/or develop procedures and manuals; and by helping to check if all transactions are adequately ensured during transportation; by checking to make sure all inventories are adequately ensured.
6.    Complies with Federal, State and Local Requirements by complying with all government regulations including but not limited to the EPA, USDA, FDA, DOT, OSHA, DOHS, BOE, BIS and any other government agency in the U.S. as well as internationally; by consulting with management regarding any new importation or exportation of product; by consulting management regarding any compliance concerns; and by keeping management informed of any changes, problems or discrepancies.
7.    Keeps Management Informed by reporting all incidents quickly and accurately to minimize or eliminate problems; and by reporting the status of customer orders regularly.
8.    Accepts Directive from Management by displaying an understanding of directives from direct supervisor, sales managers, accounting, human resources, and directors; and by achieving those directives in a timely and accurate manner.
9.    Provides Administrative Support by answering phones and the front door; by filing the copier and fax with paper; by helping keep the office and kitchen areas neat and clean; by preparing various reports related to sales and operations; and by undertaking other administrative tasks as necessary.
10.    Performs Backup Functions by performing various duties with trade compliance and administration-related tasks as required in the absence of trade compliance coordinator.
11.    Improvements in company processes and procedures that increase productivity and customer satisfaction.
12.    Maintain Professional & Technical Knowledge by attending educational workshops as requested by management; by keeping up on industry trends; and by applying that knowledge to the job after conferring with management.
 

【Working Hours, Working style】
Hybrid (3 days in office, 2 days WFH) M-F 9am-6pm with 1 hour lunch

【Working Location】 
Itasca, IL

【Salary, Benefit】
80K~95K

【Holidays】
Weekends, holidays

【Qualifications】
Preferred Education and Experience
1.    Bachelor's Degree from a four year college/university
2.    Two to Four years of related experience and/or training; or equivalent combination of education

Dependability
Makes and fulfills commitments. Has established a pattern of working independently, meeting reasonable deadlines, and accepting responsibility for his or her actions. Willingly makes promises and fully intends to keep them. Arrives at work on time and ready to contribute. Shows up for meetings well-prepared. This contrasts with individuals who have proven to be unreliable when others have counted on them to show up on time, meet deadlines and expectations, or arrive prepared and ready to contribute.


Education and Self Development
Makes it a practice to take charge of self-development by soliciting feedback, setting priorities, and then acquiring or strengthening skills and knowledge through coursework or other methods. This is in distinct contrast to those who avoid, discount or ignore feedback, fail to identify self-improvement needs or resist learning opportunities as unnecessary or untimely.


Decision Quality
Gathers enough information to allow a trustworthy assessment of risks and benefits of alternative approaches in any decision. Stays focused on objectives and considers both the short-term and longer-term impact of decisions and keeps objectives in mind throughout the process. This is quite different from those who make decisions that do not stand up well over time because the decision maker lost sight of objectives, did not gather sufficient information or generate enough alternatives, failed to accurately assess short-term or long-term impact, and/or inaccurately assessed the risks and benefits of the alternative approach that was selected.


Initiative
Recognizes opportunities and initiates actions to capitalize on them. Looks for new and productive ways to make an impact. Demonstrates this characteristic when it comes to generating new ideas or processes, capitalizing on new business opportunities, seeking out and taking on increasing responsibility or resolving problems as they occur. Uses sound judgment about when to take action and when to seek guidance or permission. This is in contrast to those who fail to notice opportunities, wait to be asked or instructed before taking action, seldom offer new ideas or express reservations about taking on additional responsibilities.


Teamwork
Is an effective team player who adds complementary skills and contributes valuable ideas, opinions and feedback. Communicates in an open and candid manner and can be counted upon to fulfill any commitments made to others on the team. This is distinctly different from those who withhold ideas and opinions, offer ideas or opinions that rarely add value to team discussions, have established a track record with many unmet commitments, and/or have not contributed skills that complement the skills of others on the team.


Performance Review Management
Completes assigned performance review-related tasks in Halogen within specified deadlines. Prioritizes tasks and manages time to ensure deadlines are met. This is in contrast to those individuals who do not complete tasks within deadlines which, in turn, creates delays in subsequent steps in the performance review process.


 

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