• New York, New York
• Trading
• 50-60K
• Full Time regular employee
•  09:00 -17:00

Job Description

【Position】
 Human Resources Coordinator (Japanese Fluency)

【Summary】
The company administers personnel matters for a group of 50+ expatriate (mostly Japanese) employees positioned across different business and locations throughout the US & Canada. We handle everything from visas/immigration to relocation, payroll, and benefits administration. For the right person this position offers a unique opportunity to learn a broad range of tasks associated with international employment, and be the primary day to day contact for our expatriate staff. The People Operations team at Sojitz is a fun and highly engaged group of people who are passionate about creating a great employee experience for all our employees.

The Human Resources Assistant - Expatriate works closely with the Payroll and Benefits team as well as the People Operations team across a number of areas, providing administrative support for the entire expatriate employment life cycle from assignment origin until repatriation.

In addition to training, we offer a stable environment focused on the long term, and an experienced group of colleagues that are always willing to teach and grow each other.

 There are about 100 expats in the Americas region, of these there are about 50 expatriates and branches. This position is responsible for the operation of the expatriate program for those 150 expatriates including payroll and all transfer process.

【Essential Duties】

• Coordinates expatriate transfers to and from Japan by providing the following:

1) Updates data base for arrival and departure, by collecting data from HR RS and HQ HR.

2) Employee support letters as appropriate for different visa types

3) Onboard employee and family to support RS and family a smooth transition

4) Offboard employee and family when returning to Japan or transferring to different city.

• Responsible for payroll:

1) Communicate with RS for necessary information for Seisan, and Payroll.

2) Prepare payroll sheet for review

3) Update Yen/Dollar portion every year, or wherever necessary.

4) Prepare and complete Japan allowance sheet and input into SAP.

5) Share necessary information to KPMG for payroll gross up calculation.

6) Calculate accrual bonus and input into SAP.

7) Distribute Pay statement to the RS in subsidiary companies.

8) Communicates HR RS, SCA benefits team, HQ HR, and benefits broker if there are issues or questions about seisan procedure and contents.

9) Coordinate and work with consultant tax return procedure for each RS.

10) Complete Master list, which mentions status of tax return, necessary documents, and record of past years.

11) Prepare tax return seminar done by SCAHR and KPMG jointly.

12) Responses to questions from RS by communicating with tax consultant and HQ HR.

13) Coordinate with tax consultant and RS (or POA signer) to finalize tax filing procedure. Distribute Due to From result to each RS prepared by tax consultant.

14) Inputs into tax return result into SAP and arrange checks for RS.

• Manages the administrative operation of the expatriate program:

1) Send periodical email to RS, such as Emergency List, and I-94

2) Receive necessary confirmation from senior management of home leave and special leave

3) Communicate with RS and HQ HR to solve question and problems

4) Reply inquiries from expatriates regarding the expatriate program, communicating with headquarters and other related parties.

5) Other related administrative tasks.

• Provide administrative and general support to the HR & GA Department

1) Processes expenses related to RS program, i.e., payment instructions for expenses and reimbursement for the HR Department.

2) Complete E-learning list.

3) Assists with special projects, as assigned.

• Secondary Functions

1) Support and learn about formatting of VISA application related to RS.

2) Interact with staff at all levels by maintaining a professional attitude and take a proactive approach to the various job responsibilities.

3) Contribute to team efforts by accomplishing related results, as needed.

【Working Hours, Working style】
09：00－17：00    Hybrid  Full-time 

【Working Location】
Manhattan NY 

【Salary, Benefit】
50－60K　 

【Holidays】
Sat Sun National Holidays 

【Qualifications】
1) Minimum three years’ experience preferable.
2) Fluency in Japanese: speak/read/write.
3) Proficient in SAP, Concur, Microsoft Office (e.g., Microsoft Word, Microsoft Excel, and Microsoft PowerPoint).
4) Knowledge of general accounting/bookkeeping principles.
5) Ability to recognize and adjust routine accounting entry errors.
6) Demonstrate a cooperative attitude, strong verbal and communications skills with clients and coworkers.
7) Ability to demonstrate flexibility and work as a member of a team.
8) Must possess basic analytical skills, meet deadlines and maintain confidential information.
9) Organizational and time management skills required.

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