• Portland, Oregon
• Trading
• 60K-68K
• Full Time regular employee
•  9:00-17:00

Job Description

【Position】
 The Logistics and Administration Specialist

【Summary】
​​​​​​The Logistics and Administration Specialist is responsible for sales and purchase accounting, trade logistics support, as well as general administrative tasks, as they relate to the Portland office.

【Essential Duties】

• Support sales staff to execute bulk and container export/import grain & food shipments.
• Support sales staff as necessary with research and spontaneous arrangements upon request
• Establish and maintain communication between International/Domestic customers and suppliers.
• Coordinate Export shipments from U.S.A. and Canada for grains, including quality and regulations compliance, per contract terms and U.S. and overseas customs.
• Troubleshoot and resolve issues related to logistics and accounting.
• Process sales and purchase contracts.
• Accounting. Sales and purchase entry into GSAP system, payments to vendors, invoices to customers, related trade expenses, and debit and credit notes. Responding to internal audits.
• Coordinate with multiple freight forwarders and NVOCCs.
• AES filing with U.S. Customs
• Export sales reporting to USDA.
• APHIS Phytosanitary Certificates
• Collaborate with various departments such as Accounting, Internal Audit, Credit Control, Treasury, and Legal.
• Manage general office administrative functions, including vendor accounts via GSAP, file and supplies management, onboarding and offboarding of employees, inventory, and tax & business license, etc.

【Working Hours, Working style】
9:00- 17:00 / Hybrid (office, 3 days in office 2 days at home)

【Working Location】
Portland, Oregon

【Salary, Benefit】
$60-68K

【Holidays】
Weekends, holidays

【Qualifications】

​​​​​​

• Undergraduate degree required.
• 3-5 years of experience of logistical coordination for ocean export container shipments.
• Experience using SAP for SD/MM and FI functions.
• Experience and knowledge of accounting.
• Experience with truck and rail.
• Demonstrates self initiative and attention to detail.
• Highly proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Results oriented with strong organizational skills. Knows how to prioritize.
• Works well under pressure.
• Works with a sense of urgency.
• Experience working for an international organization is a plus.

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