• Itasca, Illinois
• Trading
• 21K-41K
• Contract employee
•  8:30-17:00

Job Description

Position
Sales & Administrative Assistant

Summary
Responsible for answering company calls, providing support to employees, and preparing for events.

Essential Duties
1.    Answer, screen and transfer all incoming telephone calls.
2.    Open company mail daily, prepare envelopes, and mail correspondence daily.
3.    Monitor and order supplies, stationary, etc.
4.    Keep back room organized.
5.    Make sure all paper supplies are adequately stocked each morning.  
6.    Prepare and send checks, invoices, internal documentation. letter/packages for domestic and international shipments via various courier services on a daily basis. (UPS, Fed-Ex, DHL, KWE, and Yusen).
7.    Call freight forwarders to arrange pick up of documents/packages.
8.    Prepare memos, inquires, purchase orders, invoices, quotations, packing lists, formal business letters, envelopes, address labels, air waybills, faxes, itineraries, etc.
9.    Greet all visitors and prepare message board (make sure conference room is clean and is prepared).
10.    File business correspondence and interoffice material.
11.    Have knowledge and working use of Microsoft Outlook, Excel, Word, and Access.
12.    Do miscellaneous Errands (buy supplies at company’s expense; bring postage meter to post office, etc.)
13.    Provide customer service (request catalogs, follow up/check status of orders or other information requested, obtain flight information, etc.) 
14.    Assist sales staff with orders and small projects. 
15.    Have basic math skills for preparing Purchase and Sales reports using our internal system.
16.    Shipping arrangement for calendars and note pads for each customer and vendor near the end of the year.
17.    No business trips is required.
18.    Provide assistance to the General Manager.
19.    Prepare Christmas cards and arrange mailing to customers and vendors every December.

Working Hours, Working style
8:00A.M. – 4:30 P.M. or 8:30 A.M.-5:00 P.M.
※Negotiable

Woking Location
Itasca IL

Salary/Benefit
$20/hr

Holidays
Saturday Sunday Holiday
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Qualifications
​​​​​​​cooperative person
 

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