• Plano, Texas
• Construction
• $22-25/h
• Temporary employee
•  9:00-17:00
•  New

Job Description

Position
Administrative Assistant

Summary
A Japanese real estate / construction company is looking for full-time / Part-time Administrative Assistant who can do day-to-day office operations.

Essential Duties
1. General matters

• Answer phone calls
• Greet visitors, lead visitors into a conference room, and serve drinks to visitors
• Open, sort and distribute incoming correspondence
• Arrange room for meeting, and meeting schedule (including web meeting arrangement)
• Make travel arrangements, dinner arrangements for business trips
• Perform general office duties, such as ordering supplies, printing out/copying the documents, scanning to make PDF documents, maintaining records management database systems, or other basic IT related matters

2. Accounting, corporate management

• Check invoices and expense claim documents
• Perform simple calculations using a calculator or Excel
• Assistance with expense reimbursement
• File and retrieve corporate documents, records, and reports
• Communicate with professionals to receive deliverables or invoices
• Provide Tax Filing assistance

3. Research and documents related

• Attend meetings to record minutes
• Conduct research, compile data, and prepare papers for consideration and presentation
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Working Hours, Working style
Part-time or Full-time

Woking Location
Plano, TX

Salary/Benefit
$22-25/h

Qualifications
​​​​

• Bachelor's degree, Associate Degree, or equivalent
• Proficiency in Japanese and English (At least daily conversation)
• 3+ years Assistant work experience
• Experience using MS-Office (Word, Excel, PowerPoint, etc.) for work
• Basic IT skills (Using computer, E-mail/Web meeting communications tools, and file sharing systems, etc.)
• Ability to give full attention to what other people are saying and to actively look for ways to help people
• Ability to adjust actions in relation to others’ activities and manage one’s own time and others’ time

Competencies

• Integrity – Job requires being honest and ethical
• Attention to Detail – Job requires being careful about detail and thorough in completing tasks
• Dependability – Job requires being reliable, responsible, and dependable in fulfilling obligations
• Cooperation – Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude
• Concern for Others – Job requires being sensitive to others’ needs and feelings and understanding and helpful on the job

Apply Now