Position
Accounting Assistant Manager or Manager
Summary
This position is responsible for assisting in overseeing all the activities involved in accounting functions and financial reporting. This position is also responsible for making recommendations to the Manager / Controller for developing and maintaining accounting principles, practices, and procedures to ensure accurate and timely financial reporting.
This position is responsible for assists establishing accounting, financial and operational standards by sharing and reviewing financial information, strategic plans, production implementation, quality management, troubleshooting as well as identifying system improvements. This position is also responsible for maintaining cash flow, approving ledger entries, planning, scheduling, communicating job expectations, and training of staff members. This position assumes assisting the Manager / Controller by performing related duties.
Essential Duties
​​​​​​​【Primary Duty】
• Must meet deadlines and a multitude of accounting activities including general documents
and financial reporting.
• Ensures an accurate and timely close on monthly, quarterly, and annually.
• Ensures and develops reports for all monthly financial information in a timely manner.
• Manages resources while maintaining a high level of accuracy.
• Responds to the inquiries from the Manager / Controller regarding financial results, special reporting requests, etc.
• Assists the branch manager by performing related duties.
• Assists in the development and maintenance of financial reporting systems.
• Assists oversees the business operations informed of issues and activities related to accounting systems such as HOPS, GP, etc.
• Assists in development and implementation of new procedures and features to enhance the workflow of the department.
• Assists for reviews and authorize check requests and purchase order invoices and advice of potential over-expenditures of misappropriation.
• Works with the retained accounting firm to ensure a clean and timely year end audit and quarterly reviews.
• Review and support regional subsidiaries in North America, Central and South America
【Supervisor Duty】
• Oversees junior staff members’ activities on a day-to-day basis; by monitoring and reviewing their work activities and workflows;
by setting performance goals; by correcting employee performances and giving them appropriate feedback.
• Trains junior staff members in accordance with the company regulations and policies; explains the policies and duties accurately.
• Achieves organization goals by managing new and different requests.
Primary Job Functions 80%

• Explores opportunities to add value to job accomplishments.
• Maintains excellent communication with other members of staff in the department and other closely related divisions (i.e. Hotel Reservation and Accounting).
• Achieves organization goals by managing new and different requests.
• Explores opportunities to add value to job accomplishments.
Account Payable
● Maintains the invoices and statements from all the vendors; files and organizes the documents.
● Reviews and verifies all the invoices and statements; contacts the related sections, vendors, and hotels immediately to resolve the discrepancy when questionable charges appear on the statements.
● Processes payments for the vendors, other branches, credit cards, wholesale costs and ARC in a timely manner.
● Directs all deposits and payments, issues the checks for payments/refunds.
● Processes expenses for business trips and employee discounts.
● Research for unpaid invoices.
● Performs the journal entries of costs and expenses into the system.
● Monitors and closes the petty cash on monthly basis.
Account Receivable
● Posts daily cash receipts and deposits from various sales and commissions into appropriate ledgers.
● Posts a receipt of payment on each customer’s account; keeps track of collection status for each customer and follows-up on any delinquent accounts.
● Makes deposits and performs the data entry into the system; enters the sales and deports data into GP, etc.
● Issues invoices and receipts as necessary; invoices vendors, invoices HQ in Japan for the Hotel Reservations department and Tour Operation department, manages invoices for H.I.S. group companies.
● Manages commissions for employees.
● Generates accounts receivable report and daily cash sales report.
● Prepares for bank deposits and record the transactions.
● Creates reports for unpaid deposits, discrepancies, losses, and balances for accounts receivable.
Expenses
● Processes various expenses such as general payments, Master Card, etc.
● Creates and maintains financial documents.
● Manages funds and resources.
● Maintains and processes tasks online (Authorize Net, AMEX, Banks, etc.)
● Operates the accounting related software (HOPS, Challenge, Apollo, GlobalWare, IAR, ARC, GP, etc.)

Secondary Job Functions 10%
Other & Miscellaneous
・Answers and directs telephone calls to the requested party; takes or transfers message as necessary.
・Performs special projects and accounting related duties assigned by the upper managements.

Common Job Functions 10%
・Contribute to Team Effort
Be flexible in work assignments by covering for your staff members as needed and assisting in the transition of new staff members.
・Work Well with Other Staff

Contribute to the professional office environment; by coaching staff members when necessary, taking initiative, being cooperative, and understanding how this position affects the company's bottom-line.
・Act on Constructive Feedback
Listen to feedback given by peers, supervisors, and customers, and use it to improve performance.
・Maintain Professional and Technical Knowledge
Attend educational workshops, review professional publications, and establish personal networks.
・Seek Continual Improvement
Examine departmental work processes, research procedures, administrative procedures, etc.; recommend changes where appropriate; and develop skills by learning the use of software applications. Also make efforts to expand knowledge about travel industry.

Scope of Job Duties
Essential Job Elements
・Physical Requirements
While performing the duties, the staff member is regularly required to sit, talk, or listen. The staff member is further required to stand, walk, use hands to pick up, handle or feel and reach with arms. Occasionally, the staff member will need to kneel or crouch.
The staff members must be able to read and analyse written information on a computer terminal. Close vision and the ability to adjust focus are necessary for this job.
The staff members may occasionally lift, push, pull or move other objects of at least 15 pounds.
・Working Conditions
The noise level in the work environment is usually moderate to noisy (i.e., working in a business office with computers, printers, and telephones).
The staff members must be able to travel on business or work beyond normal work hours when necessary.
Working Hours, Working style
​​​​​​​​​​​​​​9:00~18:00 　
Woking Location
​​​​​​​​​​​​​​Downtown LA, CA 
3days work form home ​​​​​​​
Salary/Benefit
​​​​​​​60K~70K
Health Insurance PPO (Medical,Dental): Fully Company Paid Vision Insurance, Disability Insurance, Life Insurance, Workers Compensation Insurance
401(k)　
Company discount (airline tickets, hotels, theme park tickets)
Company discount on cell phone bills
PTO　 1st Fiscal Year : 8.00 hours (1.00 day)/month 
Holidays
​​​​​​​Saturday, Sunday, Holidays
PTO  ​​​​​​​
Qualifications
​​​​​​​・Language Skills
Read, analyse, and interpret general business periodicals, professional journals, and/or government regulations in English and Japanese
Write reports, business correspondence, and procedure manuals in English and Japanese Effectively present information and respond to questions from groups of managers, staff, clients,
customers, and the public in English and Japanese
・Mathematical Skills
Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumstance, and volume.
・Reasoning Abilities
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to analyze information and solve problems on a complex level in various situations.

・Other Required Skills
Must be tactful, mature, and flexible.
Must have the ability to review, assess and understand technical documents, drawings and other documents with no advance exposure and then engage in discussions internally and with customers.
Must have the ability to analyze and utilize legal/financial documents (contracts, purchase orders, etc.)
Must be able to use a computer and such applications as Microsoft Windows, Word, and Excel
Education
・Bachelor’s Degree or equivalent; or equivalent combination of education and experience
・Two to three years of previous experience in the same or similar position is preferred.