• Costa Mesa, California
• Trading
• 60K-65K
• Full Time regular employee
•  8:00 - 17:00

Job Description

A well known Japanese company is seeking an administrative assistant!

Position: Administrative Assistant
Work hours: 8am to 5pm
Salary: 60-65k, Non-Exempt
Direct-hire, full-time
Benefits: sick leave, paid holidays, paid vacation, 401k, health insurances
Job Summary:

The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the Human Resource department. This position may be handled by several Administrative Assistants and responsibilities will be rotated as cross training in certain period of time, or depend on team’s necessities and demands.

Duties/Responsibilities:

• In charge of supporting all aspects of Japanese expatriates' needs.
• Fleet management that are more than 100 vehicles.
• Maintains accurate and up-to-date, the integrity and confidentiality of human resource files, records, and documentation.
• Answers frequently asked questions from employees to standard policies, benefits, hiring processes, etc.
• Provides clerical support to the HR department. Create required reports for Accounting, or upon requests by other departments.
• Administrate payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Administrate and maintain company vehicle leasing program, including ordering vehicles, registration and accident or insurance matters relating to leased vehicles.
• Assist to administrate employee benefit, leaves, OSHA and Federal Compliance Postings at all locations.
• Administrate General Administrative function, answering company switchboard, incoming and outgoing mails and package, office supplies, facility issues, preparing and handling company events and guests, or any other administrative tasks.
• Prepare or assist mandatory or non-mandatory educations or trainings, and create internal educational presentation.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills in English and Japanese

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Associate’s degree in related field required.

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