• New York, New York
• Banking
• 110-135K
• Full Time regular employee
•  9:00 - 17:00

Job Description

【Position】
Bilingual Senior Admin Associate

【Summary】
Fully knowledgeable on the day-to-day activities, resolves complex issues where expertise is required to interpret policies, guidelines, and practice. May be considered a subject matter expert for one or more functions or processes. Focus on operational execution and occasional broader planning within areas of expertise. including managing accounts payable, maintaining data for payments and vendors. 

【Essential Duties】
- Responsible for controlling both expense and capital budgets, including analysis and reporting, submitting budget applications and various reports, etc. to Head Office, reviewing contracts, anticipating expenses and usage throughout the year, implementing cost saving measures. Budget applications and reports include Membership and Donation applications to Head Office.
- Responsible for expatriate (and family) immigration and visa matters, housing, furniture rental agreements, tenant/auto insurance.
- Responsible for the process of for guiding new expatriate employees in the Branch including but not limited to assisting with opening a bank account maintaining stamp registration cards record keeping of job-handover completion reports, maintaining phone directory and emergency contact list; providing monthly organization chart; distributing mails and book subscriptions from HO.
- Provide support for the coordination of KPMG to complete expatriate tax returns and assists expatriates with the process.
- Responsible for expatriate payroll related matters including collecting yen payroll information from HO-HRD, providing Gross-up data to KPMG and updating payroll allocation semi-annually.
- Manages Accounts Payable, including reviewing G/L tickets for reconciliation of accounts. Confirms payments, deposits, and journal entries to vendors and employees. 
- Provides support for Concur system, including managing vendor negotiations for pricing and selecting appropriate services. Ensures data accuracy, diagnoses issues, and recommends solutions.
- Manages reimbursable expenses including settlement with the appropriate departments in HO.
- Responsible for Accounts Payable related tax matters, including Sales Tax, Commercial Rent Tax and Form 1099 preparation.
- Provides support for managing and maintaining appropriate insurance policies.
- Manages maturity of leased assets, such as MFD, company cars, etc. and Nippon Club bond and golf membership.
- Manages off-site document storage. Coordinates document destruction process with related departments.
- Develops and maintains related ADM Procedures and documentation.
- Provides support for managing the Vendor Management process in coordination with ORM. and the semi-annual Outsourcing Vendor Review process with Head Office.
- Provides administrative support for MRC-related transactions.
- Performs other duties and responsibilities required by management.

【Working Hours, Working style】
9:00-17:00

【Working Location】
Manhattan, NY
“Hybrid” style is the standard (required to work in the office approximately 60% of above working hours).
Occasional in-person meetings in the main office may be required.

【Salary, Benefit】
110K-135K

【Holidays】
Weekends, Holidays

【Qualifications】
- Bachelor’s degree or its equivalent with 7+ years of related experience. 
- Bilingual oral and written skills on a business level in both English and Japanese.
- Excellent computer skills in Microsoft Office including Excel, Word, and PowerPoint.
- Excellent interpersonal skills, good oral and written communication skills.
- Good organizational and multitasking skills.
- Demonstrates the ability to effectively collaborate, multitask, problem solve, recommend actions, and manage time.

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