• Palo Alto, California
• Finance
• 60~65K
• Full Time regular employee
•  9:00am~6:00pm

Job Description

【Position】
    Office Manager

【Summary】
    Office Manager is responsible for representing the firm as our receptionist and being the first point-of-contact, both on the phone and in person. This role will also head up our office operations at our US headquarters.

【Essential Duties】
   ● greeting clients and guests (including high-profile guests) in a most positive and professional manner.
   ● maintaining office systems and supplies and organizing office operations and procedures.
   ● ordering company lunch for the team (about 45-50 people in total). etc...

【Working Hours, Working style】
    9:00-18:00 Monday to Friday

【Working Location】
    Palo Alto, California

【Salary, Benefit】
   $60-65K
    ● 401K: Company matches at 3%
    ● FSA plan
    ●PTOs → 15 days of PTOs for employees with the company for less than 3 calendar years; 20 days for those who have been with the company for more than 3 years. Inclusive of sick days.
    ● Insurance (Monthly premium covered by the company):
          ■ Medical: Blue Shield of CA Platinum Full PPO 0/10 OffEx
          ■ Dental: Delta PPO Plus Premier Enhanced
          ■ Vision: Metlife
          ■ ST/ LT disability, basic term life insurance
      ● Other/ monthly allowance: e.g. for wellness, mobile, home Internet, new phone reimbursement every 3 years, etc.
      ●Various leave policies: range from parental and medical leave to volunteer

【Holidays】
    13 Company Holidays per year

【Qualifications】
   ● 5+ years of experience, preferably in an Office Manager role
   ● Japanese language proficiency both in reading, writing and speaking
   ● Exceptional interpersonal skills with great collaborative and diplomatic abilities
   ● Strong organizational and time management skills, proficiency to prioritize.
   ● General tech proficiency; familiar with or can quickly learn the myriad of tools you’ll need to do your job (Google suite, Slack, Box)
   ● Humility, positive can-do attitude, proactivity, creative-thinking, empathy, are must-have qualities we value.
   ● flexible staying late when we have events (on average 1-2 times a month).
   ● previous Office Manager and/or Receptionist experience in a fast-paced corporate environment (tech or VC industry will be great).
   ● prior experience with vendor management, able to negotiate contracts with vendors and keep track of contracts/invoices/receipts (without being handheld).
   ● independent critical thinking; someone who can problem solve without being prescribed a solution.
   ● positive, outgoing, social demeanor. Someone who exudes professionalism and positive energy and who can help define the office vibe and team culture.
   ● growth mindset, can roll up your sleeves and get things done, with a “no task is too small” mentality.
 

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