• Irvine, California
• IT
• 50-60K
• Full Time regular employee
•  8

Job Description

【Position】
Administrative Specialist (Japanese Bilingual)

【Summary】
This position is responsible for administrative assistant duties (including payroll, 401K, and other administrative
operations).

【Essential Duties】
• Process of quotes, purchase orders, contracts, invoices and checks.
• Process payroll and 401K contribution, financial reporting, and tax reporting with documented procedures.
• Maintain employee worktime sheets.
• Prepare office documents for newly-hired and retired employees, and process the forms.
• Research work assigned by General Manager.
• Assist the manager to develop company programs including compensation, benefit and insurance plans with
documented procedures.
• Translate documents between English and Japanese.
• Inventory and order office supplies and services.
• Assist with all aspects of general office coordination.
• Update data and office documents.
• Maintain computers and office equipment.
• Handle incoming mails and calls.
• Prepare outgoing mails and package shipping.
• Interact with clients, venders and visitors.
• Provide general support to visitors.
• Oversee the work of junior staff.
• Resolve administrative problems.
• Perform additional tasks as assigned.

* OTHER & MISCELLANEOUS
 • Seeks constant improvement, more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by management.
• Maintains high ethical standards in the work place.
• Reports all irregular issues and problems to management for solution.
• Maintains good communication with management, office staff members and outside contacts.
• Complies with all company policies and procedures.
• Responsible for maintaining a clean and safe working area.


【Working Hours, Working style】
Mon - Fri, 8 hours per day, Hybrid Remote

【Working Location】
Office is located in Irvine, CA

【Salary, Benefit】
26.5-29 USD/hour
Medical, Dental, Vision, 401K, PTO, Holidays, Paid Sick Leave
* The first 90 days will be at Temp, at a rate of 24.5-28 USD/hour. Please note that the temp period is subject to change.

【Holidays】
Weekends, US Major Holidays

【Qualifications】
• Fluent in English and Japanese, both written and verbal
• Excellent communication and interpersonal skills on the phone
• Windows OS and Microsoft Office (Word, Excel, Power Point) operation

Apply Now