• Cypress, California
• Manufacturing
• 40000
• Temporary employee
•  7.5

Job Description

【Position】
 Staff Assistant/Administrative Assistant

【Summary】
 To succeed in this role, you should have a flair for helping people,providing administrative support, and organizing workload. You will work closely with various departments as well as Japanese expatriateemployees. Interpersonal and communication skills are a must. An ability to multitask, manage complex schedules, and meet changing deadlines is key essential to this position.

【Essential Duties】
• Prepare necessary paperwork requested our staff and managers.
• Schedule meetings and appointments
• Organize and maintain expat employee personal records (create digital files and store/update in our SharePoint as well as hard copy files).
• Update internal databases (e.g. Expat database)
• Update Emergency Lists periodically
• Make check requests and process invoice
• Order and oversee office supplies and food deliveries for
meetings/training
• Retrieve company and employee data, as requested
• Arrange staff domestic and international travel and accommodations
• Creating various reports as requested
• Managing incoming/outgoing mails and shipments
• Prepare conference rooms (e.g. make reservations and check equipment) for meetings and training.
• Plan, organize, arrange and schedule meetings and trainings in the office, off-site, and via videoconference (TEAMS)
• Assist our department archive/record retention program
• Answer expats’ employees’ queries as needed.
• Distribute company materials to expat employees (e.g. brochures,announcements, mails, etc..)
• Additional supporting tasks
• Support/Assist our staff’s daily work (payroll, benefits, tax)
• Provide general support for visitors

【Working Hours, Working style】
 9 am to 6:00 pm

【Working Location】
 Cypress

【Salary, Benefit】
Pay rate: $19.00 - $23.00/hour.

【Holidays】
 Saturday, Sunday, Holidays

【Qualifications】
• One to three years of entry level work experience as a Staff Assistant, Administrative Assistant or similar role
• Able to learn new tasks quickly.
• Knowledge of office and general office work procedures
• Computer literacy (MS Office in particular, SharePoint)
• Familiarity with office equipment (e.g. printers and fax machines)
• Excellent organizational skills
• Team oriented, able to work with others well. Considerate to others and cooperative.
• Understand Japanese (business) culture
• Strong verbal and written communication skills in both Japanese and English (able to speak, write and read well in Japanese)
• Professionalism while collaborating with varying managerial levels
• Responsible handling confidential information/documents
• College degree or equivalent
• Aptitude for learning new office software and systems

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