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Latest Job Openings in the U.S.

Office Assistant

The Office Assistant plays a key role in supporting the overall operations of the office by providing administrative, customer service, and coordination support across multiple departments. This position works closely with Sales, Accounting, Maintenance, and Technical teams to ensure smooth daily operations and a positive experience for both customers and employees. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced office environment.


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2/5/2026   Job No. 16278  

  • Teterboro, New Jersey
  • Manufacturing
  • $44-45K
  • Full Time regular employee
  •  M-F 8:30 AM-5:30 PM
  •  New
Job Description

Position
Office Assistant

Summary
This position is responsible to develop and promote the company products and services at the designated areas in order to increase the profit of the company as well as maintaining the existing customer base.

Essential Duties
• Responsible for answering a phone and transferring them to proper staff.
• Organize conference room and seminar room before customer visits/tests/seminars.
• Prepare coffee, order lunch at the time of customer visits/tests, and clear up and basic cleaning after customer visits/tests.
• Create the machine quote, maintenance quote, and service quote as needed upon sales person’s request.
• Issue service invoices.
• Perform data entry and updates in salesforce.
• Check, file, and send the employee’s trip requisition, expense, report, payment request, absent request to HQ office.
• Arrange shipping of machine and parts.
• Order office supplies before shortage, including purchasing items in person when necessary.
• Contact contractors for maintain building equipment.
• Handle petty cash and communicate with Accounting Dept.
• Travel arrangement for employee’s request.
• File the plant category’s email correspondences.
• Order and arrange the exhibition items.
• Arrange shipping the machine and goods to show site.
• Attend exhibitions when needed.
• Support customers collaborating with Maintenance Department and Technical Department.
• Organize employee’s farewell, meeting lunch and Christmas party.

Working Hours, Working style
​​​​​​​M-F 8:30 AM-5:30 PM
On-site

Working Location
​​​​​​​Teterboro, NJ

Salary/Benefit
$44-45K＋Bonus＋Mileage
-​​​​​​​Medical, Dental, Vision, Life and 401K after 90 days introductory period

Holidays
Saturdays, Sundays, and National Major Holidays

Qualifications
​​​​​​​・ Bilingual : Japanese bilingual is preferred.
・ AA or BA degree, or equivalent combination of education and experience preferred but not required.
・Experience in customer service, using constant contact, mail chimp or other Mass Email Software, using CANVA, and Salesforce is preferred but not required.


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