• Santa Ana, California
• Manufacturing
• 90K-120K
• Full Time regular employee
•  8:30am to 5:00pm（Flex）

Job Description

Position

Manager of Administrative Department

Summary
The Manager of the Administrative Department is responsible for overseeing all administrative functions of the U.S. subsidiary. This role provides comprehensive leadership across finance, accounting, human resources, general affairs, office management, and daily administrative operations. The position also serves as a key liaison with the parent company in Japan, ensuring accurate reporting, compliance, and operational efficiency.
The ideal candidate is detail-oriented, organized, and comfortable working in both English and Japanese.

Essential Duties
【Finance & Accounting 】
・Oversee department-level accounting and financial operations
・Prepare and submit financial reports to the parent company
・Manage accounts receivable, including billing and collections
・Monitor, analyze, and report on budget vs. actual performance
・Conduct business performance evaluations and financial analysis
・Manage and control labor costs
・Optimize cash flow and working capital
・Oversee monthly and annual closing processes
・Handle daily accounts payable processing and bi-weekly payroll administration

【Human Resources】
・Lead and implement organizational improvement initiatives
・Develop and execute workforce planning strategies
・Manage employee transfers, role assignments, and staffing adjustments
・Oversee employee performance evaluation processes
・Maintain and update compensation structures and salary tables
・​​Oversee employee time and attendance management
・Ensure implementation of mandatory training programs in compliance with federal and state regulations

【General Affairs & Administration】
・Develop, revise, and enforce internal company policies and procedures
・Communicate official company decisions, policies, and directives to employees
・Manage, safeguard, and maintain company assets
・Oversee administrative and general office support functions
・Evaluate compliance status and provide guidance to ensure regulatory adherence

【Sales Support】
・Oversee and manage inside sales operations and administrative sales support activities

Working Hours, Working style
・Standard workday: 7.5 hours per day
・Monday to Friday 8:30am to 5:00pm
(Other flexible hours available e.g. 7:30am to 4:00 or 9:30am to 6:00pm.), one hour break

Working Location
Santa Ana, CA

Salary/Benefit
$90-120K

・401K after 6 months
・Flexible Spending Account (FSA) (Medical and Dependent Care)
・Paid Vacations
・Paid Holidays
・Sick Leave
・Maternity/parental leave
・Insurance: Medical, Dental, Vision, Life and AD&D Insurance

Holidays
Saturdays, Sundays, Major National Holidays

Qualifications
​​​​​​​・Proficiency in Japanese
・Excellent English communication skills, both verbal and written
・Proven experience in executive or administrative management within the United States
・Demonstrated experience managing administrative or back-office teams in the U.S.
・Strong multitasking and time management skills in a fast-paced environment
・Ability to travel domestically within the U.S.; occasional international travel may be required

Preferred Qualifications
・Background in Finance
・Background in Accounting

 

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