• New York, New York
• Textile/ Apparel
• 45-60K
• Full Time regular employee
•  9:00-18:00
•  New

Job Description

【Position】
Office Manager 

【Summary】
Ensure organizational effectiveness by overseeing daily operations, including administrative procedures, record keeping, document preparation, mail distribution, reception, invoice processing, meeting coordination, office supply and vendor management, and providing support to management and employees.

【Essential Duties】
Sales Administrative Support (50%)
- Coordinate calendars and schedule appointments and meetings.
- Greet and assist visitors, handle incoming calls, and support customer product inquiries and suggestions. Prepare products in advance to enhance customer satisfaction and efficiency.
- Coordinate the lending of swatches and hangers to clients and accurately track loaned items using product scanners and written records.
- Complete sales administrative tasks such as data entry, filing, and document preparation.
- Maintain databases of employee and customer records.
- Manage incoming and outgoing mail.
- Help prepare for trade shows, including reserving vendor space.
- Confirm inventory counts on the website.
- Create quotes and purchase orders.
- Follow up with customers about orders and issues. 

Office Management (40%)
- Improve office workflows related to shipping, packing, inventory, and supply ordering to enhance operational efficiency.
- Order office supplies and review vendor contracts.
- Manage office rent and various vendor contracts, ensuring timely tracking and payment.
- Manage and coordinate office repairs with facilities management, upkeep the office equipment, and purchase fixtures as needed.
- Manage the office budget by preparing expense reports and related documents. 
- Assist with IT and network issues.
- Support payroll processing, including timely collection and submission of employee timesheets.
- Assist with accounting tasks in coordination with the third-party accounting firm, including expense reimbursement reconciliation, billing, and ensuring timely customer payments.

Other Duties (10%)
- Organize company events and participate in special projects as needed.
-  Maintain cleanliness of desks, office equipment, and common areas; vacuum regularly and manage trash disposal.
- Perform other duties as assigned by the President or Sales & Marketing General Manager to support the overall goals and objectives of the organization.

【Working Hours, Working style】
9:00-18:00, On-site

【Working Location】
Manhattan, NY

【Salary, Benefit】
$45-60K
Insurance

【Holidays】
Saturday, Sunday, Holiday

【Physical Requirements / Work Environment Requirements】
While performing the duties of this job, the employee is regularly required to sit, stand, walk, reach with hands and arms, and use hands.  Must be able to bend, squat, and occasionally lift and/or move up to 20 lbs.

【Qualifications】
Education / Work Experience:
- High school degree or GED is required.
- Knowledge of Japanese language and culture is a plus.
- 2 + years of administrative experience is preferred.

Skills:
- Strong proficiency in Microsoft Office Suite, including Excel, and Google Office Products.
- Experience with basic IT troubleshooting and network management.
- Knowledge of SAP and other order processing software.
- Basic math skills including the ability to calculate figures. 
- Ability to read and interpret documents, write routine correspondence, and present information effectively.
- Excellent communication skills, both verbal and written.
- Strong problem-solving and analytical skills.

Attributes:
- Ability to manage multiple tasks and prioritize effectively.
- Strong ability to adapt to changing situations and priorities.
- Ability to work cooperatively as part of a team and take leadership when needed.
- Customer oriented and ability to adapt/respond to different types of characters.

Apply Now