• Norcross, Georgia
• Trading
• 45k
• Full Time regular employee
•  8:30-17:00
•  New

Job Description

Position
Administrative & Accounting Coordinator​​​​​​​
Summary
​​​​​​​This position is responsible for handling both administrative and accounting functions, playing a key role in supporting smooth company operations. The role covers a wide range of responsibilities, including daily accounting tasks, accounts receivable/payable management, expense processing, office and supplies management, benefits administration, and internal coordination. The coordinator will also support communication with external partners, auditors, and service providers while maintaining efficient internal processes.
Essential Duties
​​​​​​​Accounting Duties
Accounts Receivable: Issue invoices, confirm payments, follow up on outstanding balances, and coordinate payment terms with customers.
Accounts Payable: Process supplier invoices, manage payment schedules, execute and record payments, and confirm terms with vendors.
Expense Processing: Review and manage employee reimbursement requests, check expense reports, and ensure compliance with company policies.
Banking: Handle online banking transactions, transfers, and reconciliations of monthly bank statements (Bank Reconciliation).
Bookkeeping: Enter daily transactions (sales, purchases, expenses, payroll) into accounting software (e.g., QuickBooks) and classify accounts.
Closing Support: Assist with monthly and annual closing, prepare trial balances, collect and organize supporting documents, and liaise with accountants and auditors.
Tax Support: Assist with sales tax filing preparation, collaborate with external tax accountants, and support document preparation/submission.
Payroll Support: Coordinate with external payroll service providers, organize employee timesheets and leave records, and assist with W-2/1099 documentation.

Administrative Duties
Office & Supplies Management: Order and manage office supplies, monitor inventory, coordinate maintenance and repairs, and maintain office environment.
Document & Contract Management: Organize and manage internal documents, approvals, contracts, and company rules (both physical and digital).
Benefits Administration: Support enrollment, changes, renewals, and terminations for health insurance, 401(k), paid leave, and workers’ compensation.
HR & Labor Support: Assist with onboarding/offboarding procedures, prepare employment documents, update employee records, and support visa-related paperwork.
Reception & Communication: Greet visitors, handle phone calls, manage incoming/outgoing mail and courier services.
Meeting & Event Support: Arrange meeting rooms, prepare/distribute materials, and coordinate internal events (holiday parties, lunches, etc.).
Internal & External Coordination: Serve as a contact point with group companies, headquarters, vendors, and service providers.
List/Record Management: Maintain updated employee lists, supply records, and emergency contact networks.
Working Hours, Working style
8:30-17:00​​​​​​​
Woking Location
​​​​​​​Norcross, GA
Salary/Benefit
45k
Holidays
​​​​​​​Saturday Sunday Holiday​​​​​​​
Qualifications
​​​​​​​Practical experience in accounting and/or administration (experience in both preferred)
Basic accounting knowledge and experience with accounting software (QuickBooks, etc.)
Proficiency in Microsoft Office, especially Excel
Ability to communicate effectively in English and Japanese (email and conversation)
Strong communication, coordination, responsibility, and problem-solving skills
 

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