• Manhattan, NY, New York
• Trading
• $71,868- 90,321
• Full Time regular employee
•  9:00am-5:00pm
•  New

Job Description

Position
Payroll Coordinator (Global Mobility) – Japanese Bilingual

Summary
​​​​​​​This position is responsible for coordinating human resource-related functions for expatriate employees. This includes administering expatriate payroll,  coordinating the preparation and filing of income tax returns, handling reimbursement processes for medical claims and other related expenses, and providing support on onboarding processes and daily inquiries for expatriate employees.

Essential Duties
​​​​​​​Payroll Administration (50%)
Coordinate payroll process for expatriate employees with close cooperation and information sharing within the Payroll function in HR Operations Department, and with Headquarter in Tokyo.
Procedure includes:
- Ensure accurate and timely registration of new hires and terminations in Dayforce.
- Maintain accurate payroll information in Dayforce including earnings, deductions, taxes, direct deposit, etc. for all entities.
- Administer Short Term Incentive payments for expats.
- Review payroll previews and circulate payroll registers on a monthly basis.
- Report net salary and short term incentive payments for expats to Headquarter in Tokyo for accurate payroll adjustments in Japan.
- Administer Branch GM’s shataku(company housing) rent for tax payments and assist gross up tax calculations for Tokyo’s relocation allowances. 
- Assist Payroll in collecting information for tax calculations related to employees’ golf/social club memberships.
- Verify all the payroll information with Payroll Manager of HR Operations Department.

Expatriate Income Tax(15%)
Coodinate expatriate tax filing operations in collaboration with external partners including but not limited to: 
- Organize the accounting firm’s tax seminar and executive interviews
- Collect overseas income information from Tokyo and other foreign offices
- Compile and distribute necessary information and file to expats and trainees
- Resolve FROR(Financial Reporting and Other Requirements) conflicts with subsidiaries for companies who use the accounting firm as auditors
- Audit web based tax organizer to ensure completion by every tax payer by deadline
- Assist the accounting firm with contacting employees for additional information / documentation  for timely filing of tax returns
- Receive and review all tax returns, and ensure they are sent to employee with appropriate instructions
- Work with Headquarter in Tokyo and other Japan based companies to ensure timely wire transfers for taxes owed
- Assist employees on returning refunds to Tokyo when necessary
- Collaborate with the accounting firm on notices received (Federal/State/Local) on employees’ behalf
- Invoice relevant companies for tax related fees upon receipt of final invoice from the accounting firm
 
​​​​​​​Reimbursements(25%)
- Process reimbursements (Med/Den, educational expense, tutoring expense, one-time moving fee) and gather necessary documentation with close cooperation with person in charge in Houston office. 
- Maintain records for dental reimbursement
- Contact employees for additional documentation/corrections made
- Quarterly invoicing for J-1 trainee fees, ISF for business trip global trainees, and other Med/Den fees when necessary
 
Onboading processes and Daily inquiries(10%)
- Coordinate expat arrival/terminations, including conducting expat arrival orientation and collecting necessary payroll documentation.
- Collect necessary information from expats to ensure accurate and timely registration of new hires and terminations in Dayforce.
- Process disbursements for expat-related expenses, including immigration costs.
- Assist Director and Senior Manager in organizing semi-annual expat new hire orientation (US/Mexico/Canada) including but limited to:
1) Notifying relevant stakeholders (Presidents, outside attorney, SVP’s, subsidiaries) about expat orientation, 
 2) Arranging hotel accomodations for all out of state participants
3) Ordering supplies (binders, indexes, name tags, tent cards, etc.) and coordinating catering.
4) Ensuring necessary equipment and logistical support during seminar
- Maintain employee lists for Payroll operation and daily news distribution from a news agency
- Keep updated records of expats’ spouse (Tri-state area only) subsidiary list, tax return list, and expat orientation attendee list
- Create and maintain Japanese instruction documents for expats 

Working Hours, Working style
​​​​​​​9:00am-5:00pm
​​​​​​​Hybrid work(3 days onsite at the office, 2 days from home)

Working Location
Manhattan, NY

Salary/Benefit
​​​​​​​$71,868- 90,321​​​​​​​

Holidays
Saturday, Sunday

Qualifications
​​​​​​​Required Qualifications:
- Solid knowledge of payroll and tax-related processes
- Strong attention to detail and ability to handle multiple tasks simultaneously
- Excellent written and verbal communication skills
- Intermediate proficiency in Microsoft Office applications, particularly Excel 
- 4 – 6 years of related experience

Preferred Qualifications:
- Knowledge of Payroll and tax-related processes for expatriate employees
- Bachelor’s degree in a related field preferred

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