• Schaumburg, Illinois
• Machinery
• $45,000 – $55,000 annually (commensurate with experience)
• Full Time regular employee
•  9:00 a.m. to 6:00 p.m.
•  New

Job Description

Position
Accounting & Administrative Assistant

Summary
A Japanese-affiliated trading company is seeking a reliable and detail-oriented Accounting & Administrative Assistant to join its team in the Chicago area. This position supports a wide range of accounting and administrative functions essential to daily operations. The ideal candidate will have 1 to 3 years of relevant experience and a solid understanding of basic accounting principles. We welcome individuals who thrive in a multicultural workplace and who can communicate effectively and respectfully with non-native English speakers.

Essential Duties

• Verify and process payment requests and related documentation for internal approval

• Record financial transactions and post basic journal entries accurately and on time

• Perform daily bookkeeping tasks such as invoice processing and expense tracking

• Assist with month-end closings, including preparing journal entries and reconciliations

• Monitor accounts receivable/payable and credit limits, and report discrepancies to the manager

• Assist with preparing quarterly and year-end reports, including documentation for external audits

• Help reconcile inventory data against warehouse stock reports

• Prepare balance confirmations and vendor/customer communications as needed

• Coordinate with banks, vendors, and internal departments to resolve operational issues

Administrative Duties

• Organize and maintain accounting files (digital and paper-based)

• Support day-to-day office operations (e.g., access cards, supply ordering, IT coordination, mail handling)

• Assist with onboarding processes for new or rotational staff, and support basic HR functions

• Participate in internal discussions and contribute to cross-functional collaboration

• Coordinate minor office events and help maintain company vehicles

Working Hours, Working Style

• Full-time, exempt

• Hybrid schedule: 60% onsite required
  　　- Typical pattern: work onsite in the morning and remotely in the afternoon is acceptable

Working Location
Chicago, IL

Salary / Benefit

• $45,000 – $55,000 annually (commensurate with experience)

• Health insurance

• 401(k) retirement plan

• Commuter benefits and paid time off

Holidays

• U.S. federal holidays and company-designated holidays

• Paid vacation and sick leave according to company policy

Qualifications

• Bachelor’s degree in Accounting or related field

• 1–3 years of relevant accounting experience

• Basic knowledge of general accounting concepts and principles (e.g., journal entries, AP/AR)

• High attention to detail, accuracy, and time management

• Intermediate to advanced Microsoft Excel skills

• Experience with ERP systems (such as SAP) preferred

• Strong interpersonal skills and the ability to work respectfully in a multicultural team

• Clear communication skills, particularly with non-native English speakers

• Self-motivated and able to work independently with minimal supervision

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