Latest Job Openings in the U.S.:QUICK USA

Latest Job Openings in the U.S.

HR Coordinator

A Japanese logistics company is seeking HR Coordinator.

7/21/2025 Job No. 13955

Job Description

【Position】
HR Coordinator

【Summary】
As an HR Coordinator and Administrative Assistant, you will support our HR/GA department and provide administrative assistance to ensure smooth and efficient office operations. This position requires a proactive, organized individual who excels in communication, multitasking, and providing support and administrative functions.

【Essential Duties】
 Confidentiality: Handle sensitive information with strict confidentiality.
 Employee Records Management: Assist in maintaining employee records to ensure compliance with legal requirements.
 Expats Payroll Gross-up Data Maintenance: Assist with Expats Payroll Gross-up data collection and maintenance.
 Insurance Records Administration: Support upkeeping of employee insurance records.
 Training Coordination: Assist with organizing and coordinating training sessions and seminars.
 HR Division Support: Serve as the first point of contact for the HR division, relay/forward the emails to the relevant team members, manage correspondence, and phone calls.
 Data Maintenance: Scan, copy, create and maintain both electronic and physical data.
 Document Organization: Maintain the data files such as the Company Car List, company contact list, and employee number file. Upload the documents into filing systems such as share folder.
 Invoice Management: Handle specific invoices, such as CarPremio
 Labor Law Compliance: Keep labor law posters up to date.
 Communication Handling: Answer and direct phone calls efficiently.
 Mail and Correspondence: Prepare and manage outgoing mail and correspondence, including email and faxes.
 Errand Handling: Perform various errands, such as picking up mail, mailing packages, and sending FedEx packages when necessary.
 Equipment Maintenance: Order supplies and arrange for equipment maintenance as needed.
 Carry out any additional tasks assigned by the HR/GA Manager and management ad hoc.
 Proactively seek more efficient and cost-effective methods for improving work processes.
 Uphold high ethical standards in all workplace activities.
 Report all irregular issues and problems to supervisors for timely resolution.
 Maintain effective communication with management, office staff, and external contacts.
 Adhere to all company policies and procedures diligently.
 Ensure your work area remains clean and safe, contributing to overall workplace safety.

【Working Hours】

8:00-5:00 (1 hr lunch break)

8:30-5:00 (30-minute lunch break)

9:00-5:30 (30-minute lunch break)

【Working Location】
Carson, CA

【Salary, Benefit】
$21-26/hr

Competitive Medical, Dental, and Vision insurance

Employee Assistant Program (twice a year)

40 hours of sick leave (1^st year of employment will be less than 40 hours depending on hire date)

Paid Vacations (1-4 years:15 days, 5-10 years: 25 days, 11 and over: 30 days /year)

9 Paid holidays (after passing the introductory period)

2 personal days (after passing the introductory period)

401K (company matching, after passing the introductory period)

100% company paid life insurance

Supplemental life insurance is available to purchase

【Holidays】
Saturday, Sunday, National Holidays

【Qualifications】
Education & Work Experience
 Bachelor’s degree from college or university, or equivalent combination of education and experience.
 Must have a minimum of three years of previous experience in a similar position.

Tools & Equipment
 General office equipment including phones, fax, copier, personal computer, etc.
 Software includes the use of Windows operating system, MS Office.
 Any tools, equipment, software required.

Certificates / Licenses
 Any certificate or training records required by each department, position/title, or government agency.

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