• Chicago, Illinois
• NGO/ NPO
• 70-100K
• Full Time regular employee
•  9:00-17:00
•  New

Job Description

【Position】
Senior Accountant

【Summary】
Under the direction of the Chief Financial Officer, this individual provides assistance with the PWC Organizational Grants and voucher preparations and reporting. 1) Analyze and monitor the expenses and revenues, 2) Assist the Finance Team with the programmatic annual budgets and budget revisions as necessary; 3) Prepare various vouchers for submittal to funding sources for reimbursement. 4) Prepare Quarterly Financial Reports and other reports as required by the funding sources; 5) Meet financial reporting deadlines; 6) Reconcile vouchers to revenues; and 7) Perform other duties as needed.

【Essential Duties】

• Complete various PWC Organizational vouchers and submit them on a timely basis with all required supporting information.  Perform self-review of the vouchers and submit to the Finance Director or CFO for final review.
• Prepare Quarterly Reports and other reports required by the funding sources.
• Records all completed Voucher information on the Accounting system and track payments when received.
• Works with the LYHS leaders & Finance Director in developing any current year budget revisions necessary.
• Works with LYHS leaders & Finance Director in developing next year’s budget submission
• Work on and submit vouchers and budgets in the CSA system, City and State portals, as well as other funding source systems/portals.
• Communicates all issues in completing the PWC Organizational voucher processes on a timely basis to the CFO.
• Ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions.
• Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.
• Maintains general ledger, preparing a trial balance, and reconciling entries.
• Summarizes financial status by collecting information and preparing balance sheet, profit and loss, and other statements.
• Completes external audit by analyzing and scheduling general ledger accounts and providing information for auditors.
• compile and analyze financial information to prepare financial statements including monthly and annual accounts.
• Ensure financial records are maintained in compliance with accepted policies and procedures
• Make certain all financial reporting deadlines are met.
• Prepare financial management reports.
• Ensure accurate and timely monthly, quarterly and year end close processes.
• Establish and monitor the implementation and maintenance of accounting control procedures.
• Resolve accounting discrepancies and irregularities.
• Continuous management and support of budget and forecast activities.
• Oversee accurate and appropriate recording and analysis of revenues and expenses.
• Evaluate and advise on business operations including revenue and expenditure trends, financial commitments and future revenues.
• Collect and analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems.
• Ensure compliance with relevant laws and regulations and integrity of financial data
• Report and submit Chicago Teachers Union Dues.
• Review Chart of Accounts for proper usage and need.
• Lead Fixed Asset and Inventory process changes, work with Business on vehicle report and tracking for Financial statement purposes.
• Lease tracking and amortization tracking.
• Analyze Accrued Vacation and other accrued payroll related accounts.
• Analyze Prepaid Accounts.
• Analyze Revenue Accounts with Accounting Manager.
• Process/Approve ACH transaction in Wintrust portal. Also resolve Positive Pay issues.
• Upload Check Detail Report.
• Allocation of payroll fees and salaries and fringes by class.
• Monthly reconciliation of Wintrust and Chase bank accounts.
• In-kind donations tracking.
• 403(b) Administration assistance.
• SUTA payment and reporting.
• Assist with BOD meeting presentations.
• Assist with agency budget.
• Assist with program audits/monitoring. Ex. StartEarly.
• Assist with Paycor GL account set-up.
• Employee Allocation Plan to complete with HR.
• Various insurance allocations to be calculated once we have insurance.
• Finance Approving of Amazon App Purchases.
• Internal Audit of Financial Binders (SSI).

 

• Follow-up with HR if Health, Dental, Life, Vision, Supplemental Insurance (Aflack and Colonial) are not paid by the 7^th business day after month end.
• Becomes knowledgeable of the specific reporting requirements and restrictions for compliance with funding sources for the Latino Youth High School programs funded by the Alternative School Network (ASN), Youth Connection Charter Schools, in addition to various Organizational PWC State and Federal funding sources.
• Works with Accounting team, Program Staff members, Finance Director, CFO, and School Administration and Leaders to help create program budget, as well as representatives of the funding sources.  Becomes knowledgeable of the Funding Sources’ restrictions in terms of Allowable & Unallowable Costs, Scope of Services Expected of the programs, and the school’s contractual obligations to the funding sources.
• Analyze the school’s expenses & revenue on a regular basis, and compare expenditure to budgeted amount.  Approve allowable expenses and disprove unallowable expenses.
• Maintain logical working files for current tasks in progress with labels on files and storing all Accounting information in secure area within assigned office space.

• Review vendor specific information to ensure Vendor Name, Vendor Address, Vendor Contact information, and Federal Employer Information Number or Social Security is on the system, if requested by the Finance Supervisor.  Any requests for new Vendors should be sent to the Finance Supervisor.

•      Research and provide original disbursement information for audit tests requested.
•      Copy all invoices presented to auditor for review.
•      Assist in completing the requests from auditors.
•          Other duties as may be assigned

【Working Hours, Working style】
9:00-17:00

【Working Location】
Chicago, IL

【Salary, Benefit】
70～100K
Medical insurance (HMO, PPO), vision, dental and life insurance, 403(B) retirement plan, and a generous time off package which includes vacation days in the first year, sick days and 11 days of holiday pay.

【Holidays】
Saturday Sunday Holiday

【Qualifications】

satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

• Knowledge of computers, computer software and printers.  Working knowledge of fundamental software packages (i.e. Microsoft Office Word, Power Point, Excel etc.) to perform one’s job function and associated tasks such as writing correspondence, entering information, and generating reports.

 

• Ability to comprehend texts such as established PWC policies, procedures, and professional service plans; funding source rules, regulations and contracts, as well as regulatory agency requirements to adhere to all standards in carrying out all work duties.

 

• Knowledge of safety equipment such as first aid kits, protective clothing, fire extinguishers, and carbon monoxide and smoke detectors to include operation, purpose/application, safety features, calibration, care and storage for related purposes to include protection of self and others, administration of minor first aid, fire suppression, and calibration of equipment.

 

• Ability to effectively communicate with supervisors, co-workers, staff and program participants.  This includes speaking clearly, concisely, and audibly and organizing thoughts as needed to persuade and exchange information; to explain policies and procedures, and to conduct trainings and instruct on safety matters. 

 

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