• CHULA VISTA, California
• Machinery
• 35K~45K
• Full Time regular employee
•  8:30~17:30

Job Description

Position

Bookkeeper & Executive/Administrative Assistant

Summary

Accounting Support, Office Assistant The position is a multi-tasked accounting/administrative position. The individual must have QuickBooks experience and bookkeeping tasks, while assisting with administrative needs to both management and employees.

Essential Duties

Bookkeeping: ·Accounts Receivable Management: Maintain active tracking of receivables with communication with inside sales and report to management.   ·Accounts Payable Management: Manage paperwork associated with vendor billings and payments. Administer subcontractor contracts and ensure timely payments for services. Oversee the arrangements with suppliers, vendors, and service providers and ensure timely payments. Oversee company loans, leases, and credit cards, and ensure proper and timely payments.   ·Payroll and Benefits Administration: Direct the collection and processing of time and expense reports. Coordinate payroll processing with ADP system. Track and administer company's vacation and time off policies. Manage the company's health and dental & vision insurance program.   ·Day-end, Week-end, Month-end, and Year-end Close/Reporting: Reconcile cash and other balance sheet accounts. Update supporting schedules and prepare and post journal entries. Prepare monthly financial statements and management reporting.   Executive/Administrative Assistance:   Support Executive Staff with administrative needs   Assist with general administrative functions such as mailings, copying, faxing,filing and material routing.  Assist with all aspects of administrative management   Managing inventory of assets and supplies, sourcing for suppliers (vendors) Coordinating between departments and operating units in resolving day-to-day administrative and operational problems Scheduling and coordinating meetings, interviews, events and other similar activities Sending out and receiving mail and packages Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook) Coordinate logistics and travel as needed for visitors including airline, hotel and ground transportation Data entry Sending faxes, mails, packages Managing files Performing multifaceted general office support Answering the phone with excellent customer service All day-to-day operation matters Operate a range of office machines such as photocopiers and computers Compile, prepare and submit expense reports.

Working Hours

8:30~17:30  12:00～13:00ランチ 原則Office出社

Working Location

Chula Vista ,CA

Salary, Benefit

35K~45K 保険：  健康、歯、目　75%  企業負担　家族加入の場合も同じ75％企業負担 シンプルアイラ 有給： 初年度なし　 病欠　4日　 Floating Holiday  3日 一年後 有給　7日間　 病欠　4日　Floating Holiday  3日

Holidays

土日、祝日　メジャーホリデー約 9~10日

Qualifications

・経理、アドミ経験3~5年　 ・QBもしくは他の経理ソフトの経験 ・経理の基礎知識 ・日英バイリンガル

 
 

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