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Sales Assistant Sr. Sales Admin

Japanese IT company is looking for Sr. Sales Administrator


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5/17/2024   Job No. 10879  

  • Plano (Hybrid), Texas
  • Automotive
  • $48K-$55K
  • Full Time regular employee
  •  9:00 - 18:00
  •  New
Job Description

 
Position
Sr. Sales Administrator Specialist
 		  
 
Essential Duties
  • Responsible for assisting and maintaining a high-level understanding of all inside sales related areas including, project management, customer service, operation analysis and development, implementation, training, and assistance of general management including budgeting and financial review.
  • Report and analyze revenues and revenue-related metrics to assist management in making decisions as subject matter expert.
  • Ensure achievement of account managers objectives. Leading the client relationships for the key accounts.
  • Determine work procedures/schedules and expedite workflow. Standardize procedures to improve efficiency.
  • Manage and maintain multiple contracts & resources for the project providing for customer.
  • Work with Account Manager to draft customer contract for net new projects and renewal of the projects.
  • Perform monthly operation for invoicing, such as collecting the time sheet for the staff augmentation projects and communicate properly with internal Accounting team to book the revenues
  • Process customer quote, vendor PO, and invoice by using Microsoft Dynamics365 (CRM)
  • Maintain order transaction by monitoring status of customer’s inquiry, and delivery from the OEMs, and being able to close whole process by issuing the invoice.
  • Intensive communication with customer via email & phone and correspond of customer’s inquires and requests.
  • Communicate with vendors, and OEMs to confirm on customer’s inquiries.
  • Gather and develop the base of analytical report by managing multiple data from sales figures, and sales orders.
  • Update sales records and create reports based on the customer’s request, and managements’ requests.
  • Creating project plan and materials by understanding needs and expectations of customers.
  • Cross-train workers to ensure adequate coverage during employee absences and when needed.
  • Carry out all requests of Senior Management of Sales, Senior Sales Administrator and Account Managers
  • Liaise corporate department (Accounting, HR) and other delivery departments to expand all possible revenue opportunities or efficiency.
  • Perform other duties as assigned by management and learn and understand the importance of Quality Control and Kaizen.
  • Assist with high severity requests or issues as needed.
  • Reports all information to upper management with update as requested and responds to requests for information and assistance.
  • Responsible for tracking and maintaining specific information related to assigned work activities.
  • Keep management informed of project progress and problems, particularly as needed to change in schedule, resources and product.
  • Must be reliable, on-time and able to complete tasks by target and maintain a professional work ethic and demeanor in all interactions.
 
Working Location
Plano, TX (Hybrid)
 
Working Hour
9:00 - 18:00
 
Salary
$48 – 55K
*Benefit (Health, Dental insurance, 401K matching, Vacations, Relocation Assistant, etc)
 
Qualification
  • Hybrid remote & onsite (Being able to come to office when requested)
  • Great teamwork skills – including large/remote teams.
  • Associate degree or certificate program in business, administration, or a related field.
  • Detail orientated and highly attentive to commitments and schedules.
  • Excellent organizational skills and multi-tasking skills.
  • Strong written and oral communication and presentation skills.
  • Extensive experience with Microsoft Office tools (Excel, PowerPoint, Word) and with web-based business applications (Dynamics365 Sales, Sharepoint). High proficiency in Excel is a huge plus.
  • Ability to follow established processes and security guidelines and effectively communicate them to users.
  • Ability to develop friendly and collaborative relationships quickly to hit the ground running.
  • Must be reliable, on-time and able to complete tasks by target and maintain a professional work ethic & demeanor in all interactions.
NICE TO HAVE:
  • Bilingual in Japanese (speaking/writing)
  • Experience in Sales, Accounting is plus.
  • Experience in customer service is plus.
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