• Chicago, Illinois
• NGO/ NPO
• 100-150K
• Full Time regular employee
•  9:00-17:00

Job Description

【Position】
Accounting Manager

【Summary】
The Accounting Manager compiles financial information, processes journal entries into various accounts, reconciles reports and financial data and maintains Agency financial records in accordance with current Financial Procedures approved by the Board of Directors.

【Essential Duties】

• Ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions.
• Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.
• Maintains general ledger, preparing a trial balance, and reconciling entries.
• Report and submit Chicago Teachers Union Dues.
• Review Chart of Accounts for proper usage and need.
• Lead Fixed Asset and Inventory process changes, work with Business on vehicle report and tracking for Financial statement purposes.
• Lease tracking and amortization tracking.
• Analyze Accrued Vacation and other accrued payroll related accounts.
• Analyze Prepaid Accounts.
• Analyze Revenue Accounts.
• Process/Approve ACH transaction in Wintrust portal. Also resolve Positive Pay issues.
• Upload Check Detail Report.
• Allocation of payroll fees and salaries and fringes by class.
• Monthly reconciliation of Wintrust and Chase bank accounts.
• In-kind donations tracking.
• 403(b) Administration assistance.
• SUTA payment and reporting.
• Assist with BOD meeting presentations.
• Assist with agency budget.
• Assist with program audits/monitoring. Ex. StartEarly.
• Assist with Paycor GL account set-up.
• Employee Allocation Plan to complete with HR.
• Various insurance allocations to be calculated once we have insurance.
• Finance Approving of Amazon App Purchases.
• Internal Audit of Financial Binders (SSI).

Bank Accounts Reconciliations
 

• Completes all Pilsen Wellness Center bank reconciliations for Disbursement, Deposit, Special Use, and Deposit Accounts.

 

• Investigates and resolves all issues found in bank reconciliations.

 

• Communicates all issues in writing via email associated bank reconciliation to the Chief Financial Officer.

Funding Source Voucher and Year-end Report Preparation
 

• Becomes knowledgeable of the specific reporting requirements and restrictions for compliance for all funding sources.

 

• Work on and submit vouchers and budgets in the CSA system, City and State portals, as well as other funding source systems/portals.

 

• Records all completed Voucher information in the Accounting system.
• Works with Business Performance Analyst, Division Directors, and CFO, in developing the following year’s funding source budget submission.

 

• Communicates all issues in completing the PWC Organizational voucher processes on a timely basis to the CFO.

Accounting Improvements
 

• Advises on administrative and financial systems process improvements.

 

• Drafts forms and prepares manuals required to guide activities of bookkeeping, and clerical personnel who are involved in recording program activities.

 

• Assists Business Performance Analyst, and CFO in monthly billing analysis.

Duties in the month-end closing process
 

• Assists in completion of Fixed Asset Accounting for capital assets and records interest depreciation for active assets.

 

• Analyzes and reconciles all Month-to-Date and Year-to Date reports for preparation of Monthly Financial Statements.

 

• Completes additional account journal entries required for properly recording adjustments to General Ledger Accounts and sub accounts.

 

• Communicates the completion of all current month journal entries assigned by the CFO.

 

• Assists with Accounts Payable duties as assigned.

Duties in the Annual closing process
 

• Creating a schedule of the year-end accruals with the CFO for creating accruals if required

 

• Assisting in the creation of schedules to complete year-end information and close

Duties in the Outside auditor review process
 

• Complies with audit requests from funding agencies and independent external auditors

Clerical Duties
 

• Maintains logical working files for current tasks property labeled and in a secure area within the office space.
• Follows filing procedures for storing vouchers and vendor invoices paid

 

• Assists in maintaining Accounting Department central filing area in compliance

 

• Other duties as assigned.

【Working Hours, Working style】
9:00-17:00

【Working Location】
Chicago, IL

【Salary, Benefit】
100K～150K
Medical insurance (HMO, PPO), vision, dental and life insurance, 403(B) retirement plan, and a generous time off package which includes vacation days in the first year, sick days and 11 days of holiday pay.

【Holidays】
Saturday Sunday Holiday

【Qualifications】
     To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

• Knowledge of computers, computer software and printers.  Working knowledge of fundamental software packages (i.e. Microsoft Office Word, Power Point, Excel etc.) to perform one’s job function and associated tasks such as writing correspondence, entering information, and generating reports.

 

• Ability to comprehend texts such as established PWC policies, procedures, and professional service plans; funding source rules, regulations and contracts, as well as regulatory agency requirements to adhere to all standards in carrying out all work duties.

 

• Knowledge of safety equipment such as first aid kits, protective clothing, fire extinguishers, and carbon monoxide and smoke detectors to include operation, purpose/application, safety features, calibration, care and storage for related purposes to include protection of self and others, administration of minor first aid, fire suppression, and calibration of equipment.

 

• Ability to effectively communicate with supervisors, co-workers, staff and program participants.  This includes speaking clearly, concisely, and audibly and organizing thoughts as needed to persuade and exchange information; to explain policies and procedures, and to conduct trainings and instruct on safety matters.

 

• Working knowledge of Illinois Department of Human Services-Division of Mental Health rules and regulations, including extensive familiarity with Value Options billing policies and Latino and other minorities’ Mental Health related issues to include immigration trauma, acculturation difficulties, cultural competency, and special considerations.

 

• Working knowledge of Illinois Department of Human Services-Division of Alcoholism and Substance Abuse rules and regulations, including extensive familiarity of the drug sub-culture, causes, nature, and treatment of substance abuse.   (If a recovering Alcoholic/Substance Abuser, individual must have successfully completed a substance abuse treatment program and must be drug-free for a minimum of two (2) years.

 

• Cross train team member on reporting processes and procedures.

 

• Working with the CFO and Finance Director on process improvements

 

• Work on RFP proposals with the CFO, other finance team members, development team, and related program personnel.

 

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