• New York, New York
• Banking
• 45000‐48000
• Full Time regular employee
•  08:45－17:00
•  New

Job Description

【Position】
Administrative Assistant  and Operation Assistant 

【Essential Duties】

 Administrative Support
· Answers and directs telephone calls; Takes and transfers messages as necessary.
· Greets and assists on-site visitors, guests, clients and vendors, determines nature of business and announces/forwards to appropriate personnel.
· Serves tea and refreshments to visitors and clients, etc.
· Manages and maintains office and break room supplies.
· Provides assistance in proofreading documents written in English and edits them appropriately.
· Arranges reservations, such as hotel, flight and restaurant, etc. for Shizuoka Bank staff.
· Prepares expenses, such as all Branch related payments, entertainment and reimbursement.
· Prepares invoices for all Branch related payments and vouchers for expense payment purposes.
· Responds to inquiries about invoices.
· Contacts vendors regarding General Affairs issues as needed.
· Is responsible for delivering FedEx and certified mails to the post office.
· Runs errands for the Branch when necessary. documents.

Operation
​​​​​​​·Files a list of previous day’s transactions.  Files and maintains all operation related documents.
·Creates vouchers of Loan, Securities and Funding after receiving tickets from Front Office by entering data into excel.
·Checks entered data on vouchers and GBS II.
·Confirms details of funds transaction with banks and/or brokers; confirms all funds transaction such as bonds, selling/buying exchange, swap and remittance other than funds transaction.
·Records daily transactions into a back-up tape.

​​​​​​​Other & Miscellaneous
​​​​​​​· Translates documents for internal operation purposes.
· Files and maintains documents and electronic documents.
· Provides the assistance, such as daily mails check, general email check and making daily reconciliation and other general affairs reports.
· Seeks constant improvement, more efficient and less expensive ways and means in work processes.
· Performs special projects and other miscellaneous duties as assigned by manager and other senior company management.
· Maintains high ethical standards in the work place.
· Reports all irregular issues and problems to management for solution.
· Maintains good communication with other managers, Shizuoka Bank staff & outside contacts.
· Complies with all company policies and procedures.
· Responsible for maintaining a clean and safe working area.
 
​​​​​​​Essential Job Skills
​​​​​​​Accuracy, Attendance & Punctuality, Attention to Detail, Bookkeeping, Communication (Speaking, Reading, Writing) in English, Confidentiality, Dependability/Reliability, Ethics, Flexibility/Adaptability, Initiative/Follow Through, Judgment, Listening & Understanding, Math skills: Basic, Multi-Tasking, Office Equipment Usage, Personal Computer Usage, Planning & Organizing, Problem Solving, Relationship Building, Team Participation, Time Management.

【Working Hours, Working style】
08:45-17:00 ( フル出社）

【Working Location】
Manhattan NY （Grand Central ) 

【Salary, Benefit】
45-48K ＋ Bonus (半年分×年2回）

【Holidays】
銀行のカレンダーに基づく。
基本は土日祝日休み。
​​​​​​​
【Qualifications】
 ​​​​​​ High school diploma or general education degree (GED); or related experience and/or training; or equivalent combination of education and experience.
 

 

Apply Now