• Auburn, Georgia
• Manufacturing
• 45k-50k
• Full Time regular employee
•  8:00-17:00
•  New

Job Description

Position
 Administrative & Accounting Coordinator

Summary
This position is responsible for providing comprehensive administrative, accounting, and expatriate (Japanese staff) support at the Auburn, AL office. The role ensures smooth day-to-day operations by managing general affairs, accounting tasks, and HR coordination while serving as the local contact point between U.S. staff, Japanese expatriates, and headquarters in Japan.
The ideal candidate will be highly organized, detail-oriented, and able to handle both financial and administrative duties while supporting a multicultural environment.
Essential Duties
Accounting & Finance
Accounts Receivable: Prepare and issue invoices, confirm incoming payments, follow up on overdue accounts, and coordinate with customers on payment schedules.
Accounts Payable: Process vendor invoices, schedule and execute payments, and reconcile supplier accounts.
Expense Reimbursements: Review and verify employee expense reports and ensure compliance with company policies.
Banking & Reconciliation: Process online banking transactions and perform monthly bank reconciliations.
Bookkeeping: Record daily transactions (sales, expenses, payroll, etc.) in accounting software such as QuickBooks.
Month-End & Year-End Closing: Support journal entries, financial reporting, and coordination with external accountants.
Tax Support: Assist with sales/use tax documentation and coordinate with tax service providers.
Payroll Coordination: Support payroll data submission to external service providers and assist with employee timesheet management.

Administrative & HR Support
Office Administration: Manage office supplies, coordinate maintenance, handle mail/courier services, and maintain an efficient and organized work environment.
Document Control: Organize internal records, contracts, and company regulations (physical and digital).
Benefits Administration: Support employees with health insurance, 401(k), paid leave, and workers’ compensation enrollment or updates.
Onboarding/Offboarding: Prepare new hire documentation, assist with orientations, and process termination paperwork.
HR & Labor Coordination: Maintain personnel records, support attendance and leave management, and assist in HR communications with headquarters.
Meeting Support: Arrange internal/external meetings, prepare materials, and handle logistics.
Vendor Coordination: Communicate with service providers, vendors, and external consultants.

Expatriate (Japanese Staff) Support
Housing & Relocation: Assist Japanese expatriates with housing arrangements, utility setup, and local registration.
Travel Coordination: Support domestic and international business travel arrangements and expense reimbursements.
Visa & Documentation: Coordinate with legal counsel and HQ regarding visa renewals and required documentation.
Interpretation & Translation: Provide basic translation/interpretation support between English and Japanese as needed.
Daily Life Support: Assist expatriates and visitors with local living needs (banking, medical, school, etc.).

Working Hours / Style
Hours: 8:30 AM – 5:00 PM

Work Style: Onsite (Auburn, AL)
Working Location
Auburn, Alabama

Salary / Benefits
Annual Salary: $45,000 – $50,000 (Depending on experience)
Benefits: Health, Dental, Vision Insurance, Paid Time Off, 401(k) with company match, and other standard company benefits.

Holidays
Saturdays, Sundays, and U.S. national holidays
Qualifications
Practical experience in accounting and/or office administration (both preferred)
Basic accounting knowledge and experience using QuickBooks or similar software
Proficiency in Microsoft Office (especially Excel and Outlook)
Business-level communication skills in English; Japanese language ability preferred
Strong interpersonal, organizational, and problem-solving skills
Ability to multitask and support both U.S. and Japanese staff in a dynamic environment

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