• Kennesaw, Georgia
• Trading
• 45k-50k
• Full Time regular employee
•  ​​​​​​​8:00a.m.-5:00 p.m.

Job Description

Position

Admin Assistant

Summary
This position is responsible for overseeing general office operations, including interactions with visitors, clients, and employees. The role involves coordinating meetings and travel schedules, preparing and managing documents and reports, and supporting HR and accounting tasks such as onboarding and expense processing. Additionally, the position includes managing office supplies and IT equipment, organizing internal communications and events, and maintaining a clean, safe, and efficient work environment. A high level of professionalism, attention to detail, and discretion in handling confidential information are essential.
Essential Duties

Serve as the first point of contact for visitors, clients, and employees; manage incoming calls and correspondence (emails, mail, packages).
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare and edit documents, reports, and presentations with accuracy and professionalism.
Maintain organized filing systems (electronic and physical), ensuring records are accurate and up to date.
Assist with onboarding new employees, including preparing workstations and necessary documentation.
Support HR and accounting functions such as timekeeping, expense reporting, and purchase orders.
Order and manage office and warehouse supplies, inventory, and IT equipment maintenance.
Coordinate internal communications, announcements, and events.
Ensure the office remains clean, organized, and compliant with company safety standards.
Handle confidential information with discretion.
Provide general administrative support and be able to assist with other tasks and projects as they arise.
​​​​​​​Working Style
8:00 a.m. – 5:00 p.m.
On-site

Working Location
Kennesaw, GA

Salary/Benefit
$45,000–$50,000 (depending on experience and qualifications)
• Health, dental, and vision insurance
• 401(k) plan with company match
• Paid time off (PTO)

Holidays
Based on the company calendar, including public holidays

Qualifications ​​​​​​​
​​​​​​​Associate’s degree or equivalent work experience preferred.
3+ years of administrative or office support experience.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
Strong written and verbal communication skills.
Excellent organizational and time management abilities.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team in a fast-paced environment.
Punctual and wiliness to work as a team.  
Bilingual Japanese language is a plus but not required.

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